Remote Executive Assistant (Childcare Brokerage)

Job Summary:

We are seeking a capable, proactive, and highly organized Remote Executive Assistant (Childcare Brokerage) to work closely with the owner of a childcare brokerage business . The ideal candidate will serve as a trusted right-hand assistant, helping manage day-to-day responsibilities, including calendar management, scheduling, client follow-ups, phone calls, emails, and task tracking. The successful candidate will be dependable, resourceful, detail-oriented, and highly proactive, with the ability to work independently, take ownership of responsibilities, and ensure tasks are completed accurately and on time. This role offers an opportunity for a motivated professional to grow into a key position within the company.
Key Responsibilities:

- Manage and maintain the client's calendar and schedule.

- Coordinate appointments and meetings.

- Follow up with clients and contacts as needed.

- Handle incoming and outgoing phone calls professionally.

- Track tasks and monitor progress to ensure timely completion.

- Manage emails and routine correspondence.

- Prepare and organize documents, reports, and other administrative materials.

- Support daily operations and assist with other administrative tasks as needed.

- Perform other duties related to the position as assigned.

Qualifications & Requirements:

- Proficient level of English (written and spoken).

- Excellent communication and problem-solving skills, allowing for effective collaboration with clients, vendors, and teammates.

- Previous operations or administrative management experience preferred.

- Proactive with the ability to manage multiple responsibilities independently.

- Strong sense of ownership, accountability, and problem-solving.

- Excellent organizational skills with the ability to manage schedules, and daily operations.

- Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.

- Strong problem-solving skills with the ability to work independently.

- Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management).

- Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident approach.

- Ability to quickly learn new systems, software, and workflows.

- Ability to understand and follow established processes accurately with minimal supervision.

- Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs.

- Interested in long-term career opportunities.

- Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.

Compensation & Benefits:

- 100% remote work.

- Compensation in USD.

- Full-time position with 40 hours weekly.

- Please note that this is a long-term opportunity.

- Great work environment with potential for growth.

Originally posted on Himalayas