Procurement Lead

JOB SUMMARY:

The Supply Agreement – CAPEX & Non-Consumable Lead is responsible for managing the sourcing, bidding, negotiation, establishment, and implementation of Supply Agreements for recurring CAPEX and non-consumable requirements of the Filinvest entities currently supported by the Non-Construction Procurement Team . The role focuses on high-value and bulk procurement to secure competitive pricing, standardize specifications, improve purchasing efficiency, and ensure the availability of commonly required items.

The position analyzes historical procurement data, recurring purchase patterns, and Purchase Plans submitted by the Business Units to identify items suitable for consolidation under Supply Agreements. Based on the consolidated requirements, the role develops and maintains the Supply Agreement procurement calendar, conducts strategic sourcing and competitive bidding, evaluates supplier proposals, negotiates commercial terms, and facilitates the awarding and implementation of agreements.

The role also monitors Supply Agreement utilization, supplier performance, pricing competitiveness, contract validity, and renewal schedules. It coordinates closely with the Business Units, Procurement teams, and suppliers to ensure compliance with established agreements, achieve cost savings, reduce repetitive procurement activities, and continuously improve the procurement process.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES
1. PURCHASE PLAN AND SUPPLY AGREEMENT PLANNING

- Analyze historical purchasing data, procurement spend, recurring requirements, pricing trends, and purchasing patterns of the Filinvest entities currently supported by the Non-Construction Procurement Team.

- Review and consolidate the annual Purchase Plans submitted by the Business Units to identify recurring CAPEX and non-consumable items suitable for Supply Agreements, bulk procurement, or group-wide bidding.

- Develop and maintain the annual Supply Agreement procurement calendar, including the target sourcing, bidding, awarding, implementation, and renewal schedules.

- Coordinate with Business Units to validate their projected quantities, technical specifications, delivery schedules, budget availability, and operational requirements.

- Participate in requirements-planning and conceptualization discussions with end-users to determine the feasibility of requirements and recommend appropriate alternatives.

- Identify opportunities to consolidate similar requirements across Filinvest entities to obtain volume discounts, standardize specifications, and improve procurement efficiency.

- Recommend items that may be decentralized or directly ordered by Business Units under an approved Supply Agreement.

- Ensure that end-users understand the requirements, processes, responsibilities, documentation, and applicable service-level agreements for Purchase Plan and Supply Agreement implementation.

2. SOURCING, BIDDING, AND SUPPLY AGREEMENT ESTABLISHMENT

- Develop appropriate sourcing and bidding strategies for high-value, bulk, recurring, and commonly purchased CAPEX and non-consumable items.

- Conduct market research and identify qualified local and international suppliers capable of supporting the requirements of the Filinvest entities.

- Prepare and issue Requests for Information, Requests for Quotation, Requests for Proposal, Invitations to Bid, and other related bid documents.

- Ensure that bidding documents clearly indicate the technical specifications, estimated quantities, delivery locations, contract period, commercial requirements, and other applicable terms.

- Facilitate pre-bid conferences, supplier presentations, technical discussions, product demonstrations, and bid clarification meetings between the Business Units and participating suppliers.

- Coordinate the preparation, review, and approval of technical evaluation criteria and technical bid tabulations.

- Review supplier submissions for completeness and coordinate clarifications or corr