MYOB Admin and Invoicing Assistant (008-01246)
Looking for Philippines-based candidates
Job Role: Admin and Invoicing Assistant (MYOB)
Compensation range: $1,800 AUD - $2,200 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is an established Australian supplier to the hospitality and accommodation industry, with around three decades of experience in the market. The business specialises in supplying a broad range of products used by hotels, serviced apartments, resorts, and other accommodation providers, combining everyday operational supplies with more bespoke products.
Role Overview: We are looking for a highly accurate, detail-oriented Admin, Accounts & Invoicing Assistant to join the team, who can become a reliable long-term member of our remote administration team.
This is not simply a data-entry position. The successful candidate will need strong bookkeeping and numerical skills, excellent attention to detail, sound business judgement and the ability to identify and resolve routine issues independently.
The role will primarily focus on MYOB invoicing, bookkeeping support, freight estimation, customer administration and general office support.
A strong customer-service focus is essential, together with an excellent telephone manner, clear and confident communication skills, and a very good command of written and spoken English.
You will work as part of a three-person administration team and take ownership of a significant portion of the team’s invoicing and administrative workload.
Key Responsibilities:
MYOB, Invoicing & Bookkeeping Support
- Prepare and process customer invoices accurately and efficiently using MYOB, checking customer details, product codes, quantities, pricing, GST, freight and supporting documentation before finalising.
- Assist with basic bookkeeping, accounts receivable, payment allocation, account reconciliation and customer account enquiries as required.
- Review transactions and supporting documents to identify errors, duplicates, discrepancies, incomplete information or unusual figures, escalating issues before processing.
- Maintain accurate and organised accounting, customer and transaction records and become familiar with the company’s products, pricing, customers and invoicing procedures.
Freight & Delivery Administration
- Calculate and review freight charges using courier websites and freight platforms, comparing available options and identifying charges that appear unusually high or unreasonable.
- Enter consignment and delivery information accurately, assist with delivery tracking and routine freight enquiries, and communicate with freight providers when required.
- Monitor back-orders, flag unavailable or insufficient stock, and release back-orders when stock becomes available.
Administration & Customer Support
- Provide general administrative support to the existing team, including managing phone overflow through the company’s VoIP softphone and handling inbound and outbound customer calls professionally.
- Respond to routine customer and business emails and identify appropriate opportunities to upsell or introduce additional products that may benefit customers.
- Prepare, update and maintain documents and records using Microsoft 365, including Excel, Word and Outlook, and assist with reporting and other repetitive administrative tasks.
- Conduct online and Google research to locate and verify business, product, freight, contact and other operational information.
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