International Buyer CORD Mechanical UK

Role objective

The International Buyer supports CORD Mechanical Ltd in the United Kingdom managing approved international sourcing and purchasing requirements across the United Kingdom and Europe. The role owns the operational buying cycle from request clarification and supplier sourcing through quotation evaluation, purchase order preparation, supplier follow-up, delivery coordination and transaction close-out. Success requires complete and comparable quotations, sound total-cost decisions, accurate records, proactive supplier management and timely escalation of commercial, quality, compliance and delivery risks.

Job Details:

Work Set-up: Work from home

Schedule: Monday to Friday, 1:00 pm to 10:00 pm Perth or Manila time

Key responsibilities

Procurement planning and international sourcing

- Review approved requests and confirm specifications, part numbers, quantities, delivery dates and locations, quality requirements, and approval references before approaching suppliers.

- Clarify incomplete, inconsistent or technically ambiguous requests before progressing them.

- Identify suitable suppliers across the UK and Europe, prioritizing approved vendors and completing required due diligence and onboarding for new suppliers.

- Issue complete RFQs, set response deadlines, follow up outstanding quotations and maintain clear visibility of sourcing status.

- Obtain the required competitive quotations or document the rationale and approval for sole-source, urgent or non-competitive purchases.

Quotation evaluation and negotiation

- Validate quotations for price, currency, taxes or VAT, freight, lead time, payment terms, warranty, validity, minimum order quantity, substitutions, exclusions and cancellation conditions.

- Prepare like-for-like comparisons based on total landed cost, delivery performance, quality, warranty, service and supply risk, rather than unit price alone.

- Negotiate pricing, lead time, freight, payment terms, warranty and other commercial conditions within delegated authority.

- Present concise sourcing recommendations that identify best value, assumptions, risks and approvals required before commitment.

Purchase order and order execution

- Prepare accurate purchase orders with complete supplier, product, pricing, currency, tax, freight, delivery, payment and approval details.

- Validate purchase orders against the approved request and supplier quotation before release.

- Obtain supplier acknowledgement and confirm pricing, availability, committed delivery date and any deviation from the purchase order.

- Maintain revision control and obtain approval before accepting changes affecting cost, specification, delivery, terms or customer commitments.

- Track and expedite open orders through agreed milestones until delivery and close-out.

Supplier and delivery management

- Build professional supplier relationships while protecting CORD Mechanical commercial interests and confidentiality.

- Maintain supplier capability, contact, pricing, lead-time and performance information in approved systems.

- Coordinate with suppliers, freight providers and internal stakeholders from readiness for dispatch through final delivery.

- Resolve or coordinate shortages, damage, incorrect items, invoice discrepancies, non-conforming goods, warranty claims and returns.

- Record packaging, weights, dimensions, origin, collection details, tracking, freight documents and proof of delivery against the correct order.

Governance documentation and reporting

- Follow procurement policies, SOPs, delegated authority limits, approval workflows and segregation-of-duties controls.

- Maintain a complete audit trail covering requests, RFQs, quotations, comparisons, approvals, purchase orders, confirmations, correspondence, shipping records and issue resolution.

- Escalate material cost increases, payment risk, quality or authenticity concerns, non-standard terms, compliance qu