Human Resources Coordinator

Job Snapshot

Location: Remote - California (San Diego or Southern California Preferred)

Employment Type: Full-Time

Compensation: $28-30 per hour

Schedule: Full-Time

Work Environment: Remote

Reports To: Human Resources Manager

About Pacific Health Group

At Pacific Health Group, we care deeply about the people and communities we serve. We meet individuals with kindness, respect, and understanding—listening first, honoring each person's journey, and offering support without judgment.

Through compassionate, person-centered healthcare, behavioral health services, and social supports, we walk alongside people as they work toward healing, stability, and a healthier, more hopeful life.

Our Core Values

- Speak with integrity—clear, respectful, and honest in every interaction
- Embrace innovation, trying new ideas, learning fast, and improving care.
- Own our roles, staying accountable for outcomes and documenting accurately
- Build genuine connections with members, families, and teammates through empathy and cultural sensitivity
- Lead with trust by being consistent, transparent, and following through
- Celebrate wins together, recognizing individual and team achievements
- Collaborate with purpose, partnering across departments and with community providers to solve problems
- Ask for support and offer support, because thriving together is how we serve our members best

Role Overview & Impact

The Human Resources Coordinator provides administrative and operational support across the Human Resources department. This entry-level position supports onboarding, employee records, HR system transactions, recruitment coordination, employee communications, and general HR department operations.

The HR Coordinator serves as an initial point of contact for routine employee and applicant questions and ensures that requests are directed to the appropriate HR team member. The successful candidate will be highly organized, service-oriented, comfortable using technology, and committed to maintaining the confidentiality and accuracy of employee information.

Key Responsibilities

Core Responsibilities

Recruitment & Talent Coordination

- Support candidate communications using approved templates
- Track candidate status and documentation in the applicant tracking system
- Assist with pre-employment requirements
- Maintain accurate recruiting records and candidate files
- Support job fairs, community outreach, internship activities, and recruiting events
- Provide a professional, timely, and welcoming candidate experience

Onboarding & Offboarding

- Coordinate pre-employment and onboarding activities after an offer has been accepted
- Send new-hire forms, instructions, orientation schedules, and required notices
- Track completion of pre-employment requirements, background checks, employment documents, and onboarding tasks
- Coordinate the timely completion and retention of Form I-9 documentation in accordance with established procedures
- Coordinate with hiring managers, Payroll, Information Technology, Learning and Development, and other departments to support new-hire readiness
- Confirm that new employees receive appropriate system access, equipment information, schedules, and introductory materials
- Support new-hire orientation logistics and attendance tracking
- Follow up on incomplete forms or onboarding requirements
- Initiate separation checklists after receiving appropriate authorization
- Schedule exit interviews or distribute exit questionnaires

HR Compliance & Documentation

- Assist with personnel-file, I-9, benefits, training, and HR data audits
- Track required documents, acknowledgments, certifications, and renewal dates
- Assist with preparing records for internal and external audits
- Follow established HR policies, procedures, record-retention requirements, and confidentiality standards
- Escalate incomplete, inconsistent, or potentially noncompliant documentation
- Maintain current versions of appro