Financial Specialist, PACE Program

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Benefits Day 1

Remote-Florida candidates only
Schedule-Monday-Friday-days

The Financial Specialist - PACE Associate supports the financial operations of the PACE organization by assisting and managing invoice processes, payment posting, revenue reconciliation, vendor relations, financial reporting, and month-end close activities. This position plays a key role in maintaining accurate financial records, ensuring compliance with funding and reimbursement requirements, and supporting the organization's financial sustainability through effective monitoring of receivables and payment activity.
Essential Duties and Responsibilities
Accounts Payable & Invoice Management

- Assist with processing and coding invoices from vendors, contractors, and service providers, including healthcare and program-related vendors, preparing them for processing by Accounts Payable

- Create and enter invoices for private pay clients and other miscellaneous billing items.

- Assist with vendor onboarding, including collection and maintenance of W-9 forms and Vendor NPI Information

- Assist members and vendors with insurance questions and documentation.

Revenue Management & Payment Posting

- Review, reconcile, and balance Medicare, Medicaid, and other payer payments to prepare for posting by Finance.

- Reconcile payments accurately and maintain supporting documentation.

- Monitor accounts receivable schedules and follow up on outstanding balances as needed.

- Maintain reimbursement tracking and payment reconciliation records.

Financial Reporting & Month-End Close

- Assist with and prepare for posting end-of-month journal entries processing and ensure all financial transactions are recorded accurately.

- Review and code General Ledger transactions and downloads for month-end close posting by Finance

- Assist in preparing financial reports, reconciliations, and supporting schedules as requested.

- Support monthly and annual closing activities in accordance with organizational policies and accounting standards.

Budget & Expenditure Monitoring

- Review weekly check registers and other financial data received from Third-Party Administrators (TPAs).

- Monitor expenditures and identify discrepancies or unusual variances.

- Assist management with financial analysis and budget tracking.

Vendor, Payer & Stakeholder Communication

- Communicate with vendors regarding payment issues, claims discrepancies, insurance information, and documentation requests.

- Serve as a liaison between the organization and TPAs to resolve payment, billing, and reporting issues.

- Maintain professional relationships with external stakeholders to ensure timely resolution of financial matters.

Risk & Compliance Management

- Maintain and update patient risk score data as provided by Medicare and other applicable sources.

- Ensure compliance with nonprofit accounting policies, grant requirements, and regulatory standards.

- Maintain organized financial records and supporting documentation for audits and reviews.

Additional Responsibilities

- Support continuous improvement of financial processes and internal controls.

- Prepare and submit reports as requested by PACE Leadership.

- Perform other finance and administrative duties as assigned.

Qualifications

- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

- Minimum of 2 years of experience in accounting, finance, billing, or nonprofit financial operations.

- Experience with Medicare, Medicaid, Risk Score (HCC), or nonprofit accounting is preferred.

- Proficiency in account