Financial Assistant 4

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Working under the general direction of the finance manager and exercising a considerable amount of discretion and independent judgment, provides a high level of financial and administrative support for the PET USP and MR USP, which fall under the Yale Biomedical Imaging Institute. The Financial Assistant IV will provide day-to-day financial oversight and guidance over PET and MR USP’s. Financial Assistant IV will monitor, control, and maintain financial activity of all USP accounts; this includes the review and analysis of all expenditures, ensuring that all are posted to proper accounts. Reconciles and analyzes financial statements and assists with budget preparation, quarterly forecasts, and other ad hoc analysis; track and reconcile internal and external revenue. Assists with implementation of procedures and development of Institute SOP’s. Responsible for clerical functions incidental to accounting activities – process/prepare journal entries, expense reports, invoices, supplier invoice requests, compliance documents, payroll accounting adjustments, requisitions, fulfilling the P2P invoice specialist role, and other projects as assigned. Independently complete PET USP billing and provides back-up for MR USP billing. Financial Assistant IV will provide minimal finance and administrative support for general Institute functions as needed; this may include preparing data for presentations and/or reports and tracking of financials for YSM reporting. Relies on experience and judgment to plan and accomplish goals. Recent intermediate to advanced Excel experience preferred; experience with Yale software such as YBT, Workday, Power-BI is preferred.  Principal responsibilities below are generic in nature; please refer to the position focus for an accurate job description. Required Skills and Abilities 1. Ability to plan, schedule and prioritize work, juggle multiple tasks, meet deadlines and resolve conflicting demands in a high volume environment. 2. Excellent attention to detail. Well developed computer skills and the ability to learn computer applications. Prefer recent intermediate/advanced Excel experience. 3. Self-directed with the ability to take initiative, problem solve and exercise independent judgment. Demonstrated success in detailed work requiring accuracy and high level of productivity with disciplined follow-up skills. 4. Ability to work as part of a team and also function independently. 5. Excellent attendance record and punctuality. Principal Responsibilities 1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an A