Finance Operations Manager

Who We Are?

We help men save their marriages through results-oriented online coaching, often succeeding where

traditional counseling falls short. In under three years, we've achieved 10x growth and continue

delivering exceptional outcomes for our clients every day.

Follow us: YouTube and Instagram
What We're Looking For

We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities.

This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.
Reporting Line & Accountability
- Reports directly to the Managing Director/ Chief Financial Officer
- Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
- Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
- Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
- Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters

Key Responsibilities

Multi-Entity Finance & Bookkeeping
- Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
- Manage month-end close in Xero, ensuring reconciled and audit-ready records
- Maintain intercompany transactions and supporting documentation
- Maintain clear visibility of cash positions across entities
- Coordinate with external accountants for filings, statutory accounts, and reporting
- Track international investments and support reporting across tax deadlines
- Prepare structured monthly finance packs for CFO review

Billing, Payments & Contractor Operations
- Manage billing, refunds, failed payments, disputes, and chargebacks
- Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
- Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight

Compliance, Renewals & Administration
- Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
- Provide regular compliance status updates to MD/CFO
- Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
- Maintain organized, easy-to-find digital records and documentation
- Ensure proactive management of renewals and obligations

Corporate/Statutory Records & Financial Controls
- Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
- Ensure corporate documentation is complete and audit-ready for CFO review
- Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
- Escalate control weaknesses or governance gaps to CFO
- Provide operational finance support as needed to ensure continuity of finance processes

Process Improvement
- Document finance/admin workflows and implement practical process improvements
- Reduce manual work through light automation and better systems
- Build simple dashboards/reporting where helpful for visibility and predictability
- Present improvement recommendations to CFO for approval where appropriate

What Success Looks Like (First 90 Days)
- All entities reconciled and running on a clear monthly/annual cadence
- Month-end close running smoothly and predictably
- Billing, disputes/chargebacks, and contractor workflows under control
- Renewals/filings calendar established and proactive (no urgent last-minute requests)
- Corporate records organized and consistently maintained
- Founder time spen