Facility Services Coordinator

Position Summary:
This position is primarily responsible for supporting programs and processes under the Corporate and Enterprise Facility Services department. The associate will provide support and direction for customer/associate service and maintenance requests, accounts payable, and various other project-related activities and support for Capital projects. The Enterprise Facility Services department is responsible for the management of over 1,200 PTL & PL locations across the US and Canada and over $ 10 million in maintenance and non-capital project spending annually. This position will also assist with smaller capital expense projects as part of the Enterprise Facility Maintenance Programs.
Major Responsibilities:

- Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System

- Triage service requests and prioritize by urgency

- Evaluate and assign national and non-national vendors

- Gather, evaluate, and award proposals for services

- Schedule and coordinate service activities for all locations

- Maintain preventative maintenance (PM) schedules for all locations

- Process all incoming invoices for payment in Chrome River and Tririga.

- Maintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program

- Provide quotes/pricing to District leadership

- Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance

- Produce weekly and quarterly reporting for Facility Maintenance on a routine basis. Reports include:

o Incoming/Outgoing work orders reporting.
o Escalation of issues for services by category/vendor.
o Various monthly and weekly transaction reporting.

- Monthly presentation from update reports compiled by each department.

- Support Capital Planning projects in conjunction with supervisor(lighting, LEED, etc)

- Interact with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments.

- Other projects and tasks as assigned.

Originally posted on Himalayas