Experienced Bookkeeper – QuickBooks, AR & Revenue Reconciliation

Livily is looking for an experienced Bookkeeper to maintain accurate, complete financial records in QuickBooks. This is a full-cycle bookkeeping role that includes accounts receivable, revenue recognition, and payment reconciliation.

KEY RESPONSIBILITIES

• Maintain day-to-day bookkeeping in QuickBooks, including transaction categorization, general ledger entries, and supporting documentation.

• Manage accounts receivable: prepare and track invoices, apply customer payments, monitor aging balances, follow up on outstanding amounts, and investigate discrepancies.

• Manage accounts payable: record bills, reconcile vendor statements, and track amounts due.

• Record revenue in the correct accounting period under the company’s accounting policies, including tracking deposits, advance payments, deferred revenue, refunds, and adjustments.

• Reconcile customer and reservation payments across booking records, payment processors, bank deposits, and QuickBooks. Investigate missing, duplicate, partial, or unmatched payments, fees, refunds, and chargebacks.

• Complete bank, credit card, and clearing-account reconciliations and resolve differences.

• Support month-end close, prepare adjusting journal entries, and maintain reconciliation schedules.

• Prepare accurate financial reports, including profit and loss, balance sheet, and accounts receivable aging reports.

• Work with the Head Accountant to resolve accounting issues and maintain reliable records and controls.

REQUIRED QUALIFICATIONS

• At least 5 years of hands-on, full-cycle bookkeeping experience.

• At least 5 years of hands-on QuickBooks experience, including reconciliations, journal entries, and financial reporting.

• Experience covering accounts payable, accounts receivable, general ledger, month-end close, and financial statements. AR-only or collections-only experience does not meet this requirement.

• Practical understanding of accrual accounting, revenue recognition, deferred revenue, and payment reconciliation.

• Strong Excel or Google Sheets skills and confidence working with CSV files and large transaction lists.

• Strong attention to detail, clear written communication, and the ability to investigate and resolve discrepancies independently.

NICE TO HAVE

• Experience in hospitality, property management, short-term rentals, or reservation-based businesses.

• Experience reconciling booking-platform payouts and payment-processor settlements.

HOW TO APPLY

Please include your resume and answer the following:

1. How many years of full-cycle bookkeeping experience do you have, and which responsibilities did you handle?

2. How many years have you used QuickBooks, and which versions (Online, Desktop, or both)?

3. Describe your experience with month-end close and preparing financial statements.

4. Give an example of a payment reconciliation discrepancy you investigated and resolved.

5. Explain how you have handled customer deposits or advance payments before the related revenue was earned.

Please describe examples without sharing confidential client information.