Executive Assistant - Part time

**Please submit your resume/cv in English**

Location: Remote – Latin America
Work Arrangement: This is a remote/telecommute position.
Employment Type: Part-Time
Schedule: Approximately 10 hours per week
Compensation: $500 – $700 USD/month
English Proficiency: Advanced English required
About the Company

Our client is a performance development company that works with elite athletes and business professionals , helping them strengthen mental toughness, improve performance, and develop the mindset needed to succeed in high-pressure environments.

The company combines performance coaching, speaking engagements, and professional development to help individuals and organizations perform at their best.
About the Role

We are looking for a highly organized and proactive Executive Assistant to provide part-time support across client communication, speaking engagement outreach, and general administrative responsibilities.

This role is ideal for someone who is comfortable working independently, using AI and productivity tools, conducting online research, and keeping information organized so the team can quickly understand priorities and next steps.

You will work closely with the company founder and help create efficient workflows for client conversations, business development opportunities, and day-to-day administrative tasks.
What You’ll Do
Client Conversation & Meeting Support

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Retrieve and organize meeting recordings and transcripts using Otter or similar transcription tools .

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Turn conversations into clear, concise summaries, outlines, and actionable next steps.

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Organize client information and meeting notes in Trello .

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Maintain organized records so the team can quickly catch up on client conversations and priorities.

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Use basic AI tools to help summarize, organize, and improve administrative workflows.

Speaking Engagement Support

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Research relevant conferences, events, organizations, associations, and speaking opportunities .

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Build targeted lead lists based on established criteria.

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Identify relevant contacts and decision-makers.

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Conduct initial outreach to potential speaking opportunities.

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Manage professional follow-ups with prospects.

- Track outreach activity and responses.

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Pass qualified or warm opportunities to the founder for final conversations and booking.

Executive & Administrative Support

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Occasionally assist with email inbox organization and management.

- Coordinate meetings and scheduling.

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Support invoicing and basic administrative processes.

- Send and track client follow-ups.

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Help maintain organized workflows and ensure important tasks do not fall through the cracks.

Required Qualifications

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Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Operations Assistant , or similar role.

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Strong written and verbal English communication skills.

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Excellent organization and attention to detail.

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Ability to work independently and manage responsibilities with limited supervision.

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Experience conducting online research and organizing information.

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Comfortable with professional outreach and follow-up communication.

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Experience using Otter or similar transcription/meeting-note tools .

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Familiarity with basic AI tools for research, summarization, or productivity.

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Comfortable learning and working with tools such as Trello .

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Reliable internet connection and ability to work remotely.

Preferred Qualifications

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Experience supporting a founder, executive, coach, consultant, or small business owner.

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Previous experience with lead generation, prospect research, or outbound outreach.

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Familiarity with speaking engagements, conferences, or event research.

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Experience with inbox management, scheduling, or invoicing.

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Interest in sports, athletics, performance, or personal development is a plus.

How Success Is Measured

Success in this role will be measured by your ability to:

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Keep client conversations and action items consistently organized.

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Produce accurate, easy-to-understand meeting summaries.

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Identify relevant and high-quality speaking opportunities.

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Maintain consistent and professional outreach and follow-up.

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Keep administrative tasks organized and completed on time.

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Reduce the founder’s administrative workload through proactive support.

Why Join Us

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Fully remote opportunity.

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Flexible part-time commitment of approximately 10 hours per week .

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Work directly with an entrepreneurial founder.

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Gain exposure to the worlds of elite performance, athletics, business, and professional speaking .

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Opportunity to take ownership of workflows and grow your responsibilities over time.

Important Notes

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This is a part-time position requiring approximately 10 hours per week .

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Compensation is $500 – $700 USD per month , depending on experience and qualifications.

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Advanced English communication skills are required.

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Candidates should be comfortable with both administrative responsibilities and professional outreach.

- This is a remote/telecommute position.

Originally posted on Himalayas