Executive Assistant – Marketing & Events

About DAP Brands

DAP Brands is a privately owned U.S.-based company serving CPAs, accountants, and tax and bookkeeping firms through innovative tax advisory tools, systems, and support.

We are building a high-performance team focused on growth, speed, ownership, and excellence. Our mission is to help build 2,000 firms by 2029.

We are looking for an Executive Assistant – Marketing & Events who can help keep our marketing initiatives and events organized, executed, and moving forward.

This is not a basic administrative role.

You will work closely with leadership and the Marketing/Events team to coordinate projects, support events, manage details, communicate with vendors and partners, and help turn marketing plans into execution.

What You'll Do

Executive & Administrative Support

- Manage calendars, schedules, meetings, and follow-ups related to marketing and events

- Coordinate meetings and ensure action items are documented and followed through

- Prepare reports, presentations, proposals, documents, and other materials

- Organize information, files, contacts, and project trackers

- Conduct research and handle ad hoc administrative projects

- Help leadership stay organized and ahead of deadlines

Event Coordination

- Assist with planning and execution of company events, conferences, workshops, webinars, and other marketing activities

- Research venues, suppliers, vendors, speakers, and event opportunities

- Coordinate event registrations, invitations, attendee lists, schedules, and logistics

- Communicate with vendors, partners, speakers, and event participants

- Track event timelines, deliverables, budgets, and outstanding tasks

- Coordinate travel, accommodations, materials, supplies, and other event requirements when needed

- Prepare event materials, checklists, run-of-show documents, and post-event reports

- Support live event execution and help resolve last-minute issues

- Coordinate post-event follow-ups and ensure commitments are completed

Marketing Support

- Assist with marketing campaigns, promotions, and event-related initiatives

- Help manage content calendars and marketing schedules

- Coordinate email campaigns, invitations, announcements, and follow-ups

- Assist with social media content, graphics, presentations, and promotional materials

- Support lead generation and outreach activities connected to events and marketing campaigns

- Maintain and organize marketing contacts and CRM records

- Track campaign and event performance and prepare basic reports

- Help ensure marketing projects are completed on time and according to plan

Project & Team Coordination

- Maintain project boards, trackers, and deadlines

- Follow up with team members and stakeholders on outstanding deliverables

- Coordinate between Marketing, Events, Operations, Sales, and other departments

- Identify potential delays or missing information before they become problems

- Document processes and help improve event and marketing workflows

What We're Looking For

We want someone who is organized, proactive, resourceful, and extremely reliable.

You should be comfortable taking ownership of details without needing someone to constantly tell you what to do.

Required:

- 2+ years of experience in Executive Assistance, Marketing, Events, Project Coordination, or a related role

- Experience coordinating events, webinars, conferences, workshops, or similar activities

- Strong written and verbal English communication skills

- Excellent organization and attention to detail

- Strong follow-through and task management

- Ability to manage multiple projects and deadlines simultaneously

- Comfortable communicating with vendors, clients, partners, and internal teams

- Proficient with Google Workspace and common project management tools

- Comfortable working independently in a remote environment

- Willingness to work aligned with U.S. business hours

Strong Plus:

- Experience supporting a CEO, founder, or senior executive

- Experience with marketing campaigns or event marketing

- GoHighLevel, HubSpot, Salesforce, or other CRM experience

- Canva or other design tools

- Email marketing experience

- Social media management

- Lead generation or outreach

- Experience coordinating U.S.-based events

- Experience managing event budgets, invoices, or vendor payments

The Person We're Looking For

You are someone who:

- Takes ownership instead of waiting to be told what to do

- Notices the details others miss

- Can move quickly without becoming careless

- Can handle changing priorities without losing track of commitments

- Communicates clearly and professionally

- Is comfortable working directly with leadership

- Can coordinate multiple people and moving pieces

- Finds solutions instead of excuses

- Follows through until the job is actually done

- Wants to grow with a high-performance company

At DAP, speed matters, details matter, and ownership matters.

Why Join DAP?

This is an opportunity to work closely with leadership and gain hands-on experience across executive support, marketing, events, operations, and business growth.

You won't be limited to repetitive administrative tasks. You'll have the opportunity to take ownership of real projects, work with different teams, and grow as the company grows.

How to Apply

Apply here: ---------- /careers and put "MAVERICK" before your name