Executive Assistant, Marketing
Company Overview Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.
Company Operating Rhythm At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.
Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.
Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.
Team Overview
You'd be the right hand to our CMO and a force multiplier for the marketing leadership team. Marketing owns how the world discovers what Deepgram can do, and the CMO's time and focus are among the highest-leverage resources we have. Your job is to protect that leverage: keep the operation running cleanly enough that leadership stays heads-down on the work that moves the business, and connect the dots across teams so the right things meet at the right time.
Key Goals
- Protect and optimize the CMO's calendar — partner with them to set and re-sequence priorities as the picture shifts, so their time lands on strategic work rather than reactive fire drills
- Run the marketing leadership operating cadence (staff meetings, QBRs, offsites, planning cycles) and coordinate with adjacent teams — RevOps, Comms, People — so cross-functional work lands without the CMO having to chase it
- Build Human+AI workflows for scheduling, inbox triage, and meeting prep that cut recurring admin turnaround by [X]%
- Spot recurring friction in how leadership operates and ship [1–2] fixes a quarter — a template, a cadence, an automation — instead of absorbing the same problem every week
- Own complex travel and logistics with zero missed connections, and close expenses same-day
- Keep confidential and sensitive matters secure, handling delicate information with total discretion
Minimum Skills, Knowledge & Capabilities
- Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep rather than doing every task by hand
- Builds lightweight systems that eliminate recurring admin work instead of re-solving it each week
- Identifies problems in how the office runs and proposes practical solutions within the function
- Coordinates across teams and programs, not just within a single leader's calendar
- Exercises sound judgment and discretion with confidential and sensitive information
- Juggles competing priorities across time zones and calendars without dropping details
- Communicates clearly and professionally with senior stakeholders, internal and external
- Anticipates need