Executive Assistant
Executive Assistant to the C-Level
Remote — Central Time required (Texas preferred) | Dance background required
Full-Time Regular | Corporate | Reports to the CEO Location Remote (U.S.) — Texas strongly preferred; must work Central Time hours Reports To Chief Executive Officer Department Corporate Employment Type Full-Time Regular, Non-Exempt Schedule Monday–Friday, core business hours Central Time; occasional evenings and weekends around events and travel Travel Occasional, up to 15% (events, leadership meetings, partner visits) PLEASE READ BEFORE APPLYING
1. You live and work on Central Time. Texas is strongly preferred. This role runs the CEO's day in real time, so you must be available during core Central business hours — not shifted from another time zone.
2. You come from the dance world. You have competed, trained, taught, choreographed, worked at a studio, or worked events and conventions in dance. You know how this industry works and can speak its language with our partners from day one. ABOUT DANCEONE
DanceOne is the leading platform for world-class dance events and experiences. Founded in 2023 and headquartered in Los Angeles, DanceOne is the largest holding company of dance brands in the world — home to Ovation, Jump, NUVO, 24 Seven, RADIX, KĀOS, Starpower, NexStar, Revolution, Believe, Imagine and DreamMaker, alongside events including DancerPalooza, PowerPak, The DanceOne Summit and the World Dance Championship.
We serve hundreds of thousands of dancers each year and hold ourselves to the highest possible safeguarding standards, so that every dancer has a safe environment in which to learn. Our teams work cross-functionally across Corporate, Tours, Production, Warehouse and Driver operations — a genuinely collaborative environment built on a shared passion for the work. POSITION SUMMARY
The Executive Assistant to the CEO is the operational right hand to DanceOne 's Chief Executive Officer — owning the calendar, inbox and travel so the CEO's time goes to the highest-value work. Beyond core executive support, this role is a partner-facing extension of the CEO's office: maintaining the partnership contact list and mailing calendar, driving follow-ups to completion after every meeting, and preparing the CEO ahead of each conversation with the context and read of the room needed to walk in ready. This is a role for someone who anticipates rather than reacts and who is comfortable holding confidential information. Two things are required, not preferred: you work on Central Time (Texas preferred), and you come from the dance world — as a competitor, dancer, teacher, studio or event professional. We are not looking for someone who will learn this industry on the job; we are looking for someone who already understands who is in the room and why it matters. ESSENTIAL DUTIES & RESPONSIBILITIES
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Manage the CEO's calendar. Own scheduling end to end across multiple time zones — booking, confirming, protecting time, resolving conflicts and reprioritizing as the week changes.
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Run the inbox. Triage incoming email, draft and send correspondence on the CEO's behalf, flag what needs a decision, and make sure nothing waiting on the CEO goes quiet.
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Coordinate travel and logistics. Build detailed itineraries for flights, hotels, ground transport and on-site event schedules, and adjust in real time when plans change.
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Prepare the CEO for every meeting. Assemble pre-meeting briefs covering who is attending, relationship history, open items and the outcome we want — so the CEO walks in with a read on the room.
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Own partnership mailings. Maintain the partner and sponsor contact database, and build, proof and send partnership communications, announcements and seasonal outreach on schedule and on brand.
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Drive follow-ups to closure. Capture action items from CEO meetings, route them to the right owners, track them in a shared tracker and chase them until they are done.
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Serve as a first point of contact