Event Manager

About Xpedition Media , Inc.

At Xpedition, telling great stories is at the heart of everything we do. Each day, our team works together to produce heartfelt, human-driven content and events for clients like Google, Adidas, YouTube, fitbit, RingCentral and Discovery+. Due to our fast growth and incoming slate of new projects, we are looking for an Event Manager to join our Experiential Team.

Wearelookingforanexperiencedmarketingeventsprofessional,tomanageandexecutesomeofthehighestprofileprograms, globally.YouwillhelpdevelopandproduceeffectiveandoutstandingeventprogramsforourB2Bevents,overseeingallaspects ofeventprogramdevelopment,including,butnotlimitedto,content,creative,andlogistics,AVandvendormanagement.In addition,youwillalsouseyouranalyticalskillstoconductpost-eventreportingandROIanalysistomeasureprogram(s)for effectiveness.

TheEventManagerroleisidealforsomeonewhothrivesinfast-paced,cross-functionalenvironments,obsessesoverthe details,andbringsdeepexperiencemanagingthefulllifecycleofcorporateandstrategicevents;frominternalsummitsto high-visibilitythird-partytradeshows.TheEventManagerwillfocusonplanning,operationalizing,andexecutingmajor momentsthroughouttheyear,withcross-functionalworkingteams.Theeventmanagerwillbeplacedwithoneofourclients, embeddedfull-timeasadedicatedsupportresourcewithintheirglobaleventsteam.

Key responsibilities are dependent on client needs, but may include:

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Event execution: Projectmanageassignedeventsfromstarttofinishbycreatingeventplaybooks,leadingweekly stakeholdermeetings,developingandpresentingpost-eventdebriefs,andtravelingonsiteorsupportingvirtuallyas needed.

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Logistics management: Oversee assigned event logistics, including placing booth orders, shipping materials and swag, andreportingonkeyperformanceindicatorstomeasurethesuccessofevents.

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Collaboration and coordination: Partner with marketing, sales, business development, and other teams to manage boothdesign,presentationcontent,onsitestaffing,andpost-eventanalysis.

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Budget oversight: Maintain and manage event budgets, ensuring cost-effective and high-quality delivery.

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Sales enablement: Create and distribute materials designed to help sales promote events — including drafting content foreventpages,invites,emails,andFAQs.

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Documentation and coordination resources: Create and maintain up-to-date trackers, workback schedules, timelines, briefs,andbriefingdocumentstoserveasasourceoftruththroughouttheplanningprocess.

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Stakeholder communication: Collaborate and communicate major deadlines, developments, and goal tracking to cross-functionalworkstreams,vendors,andleadership.Raisekeydecisionsandblockersforteamresolution.

Mandatory Qualifications:

- 5-7 of experience in experiential project management, at a remote or multi-location company

- DirectexperienceinworkwithandinaB2BtechnologyorSaaSenvironment,withafocusontradeshowbooth logistics,internalcorporateprograms(kickoffs,summits,customeradvisoryboards),andsalessupport

- Strongprojectmanagementskillswiththeabilitytoprioritizeanddrivemultipleprojectswithsimultaneousand conflictingdeadlinestoexecutionwithminimalsupervision,ontimeandonbudget.

- Excellentcommunicator;collaborative,organized,withstrongpresentationskillsandtheabilitytobuildrelationships acrosscross-functionalteams.

- Experienceworkingwithcross-functionalteamsandexternalvendorsonin-personevents,includingfabricationand signagevendors,staffingcompanies,anddesignfirms.

- Experiencemanagingeventswithlargeworkingteamsacrosscontentstrategy,creative,customerexperience,internal and external outreach, and event metrics.

- Highattentiontodetailandaresults-driven mindset.

- Comfortableworkinginafast-paced,embeddedclient environment.

- Willingnessandabilitytotravelandactasonsiteleadatmajorbrandmoments,nolessthan2–3timesperyearandup to 35% of the time.

Preferred Qualifications:

- 3-5+yearsofexperiencemanagingB2BSaaSfieldmarketingandeventlogistics,includingfull-lifecycleexecutionof large-scaletradeshowbooths