Data Entry & Administrative Assistant for a US Company (LatAm Remote, Full-Time)

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About the company</strong><br>Our client is a US-based wholesale distributor of fresh produce and specialty food-service products. They supply supermarket chains, restaurants, quick-service brands, schools, healthcare facilities and other wholesalers across North and South America. Their back office is small and fast-moving, so this role will be a key part of keeping orders, invoices and records accurate day to day.</p><p></p><p><strong>

About the role</strong></p><p>We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.</p><p></p><p><strong>

What You'll Do</strong></p><p><em>Data Entry & Records</em></p><ul><li>Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software</li><li>Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets</li><li>Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables</li></ul><p><em>Invoicing & AP/AR Support</em></p><ul><li>Process, verify and generate customer invoices in QuickBooks Enterprise</li><li>Send invoices and statements to customers by email and track payment status</li></ul><p><em>Admin & Office Support</em></p><ul><li>Support managers and team members with admin tasks, special projects and overflow work</li><li>Triage email inboxes and keep workflows moving</li><li>Draft professional emails, follow up with vendors and customers on pending items, and escalate urgent issues</li></ul><p></p>