Contracts Administrator SME
Make a difference in the future of global healthcare! Join our JPSys team!
Our company mission is to standardize, manage, and improve the interoperability and usability of clinical data.
Contract Administrator, Subject Matter Expert
J P Systems, Inc. provides professional Health Informatics services for large Federal Healthcare IT projects. The Contract Administrator, SME has a highly visible and critical leadership role in contract management of our Federal business operations, project compliance and subcontractor management. The Contract Administrator SME must have a deep understanding of Federal contract administration, compliance, and a proven track record in contract management. Must have a minimum of 15 years of experience working the federal full life cycle of different types of contracts including FFP, T&M, and IDIQs. Experience with GSA MAS, OASIS+ and SEWP contracts is a plus.
Responsibilities of the Contract Administrator, SME:
- Employee Relations: - Effectively communicate with employees at all levels, explaining compliance requirements, PWS updates, implications of contract Mods and deliverables processes
- Contract Management:
- Expert knowledge in the Federal Acquisition Regulations (FAR) with current hands-on experience in federal cost and pricing analysis, terms and conditions, and contract specifications.
- Provide expert advice to Program Managers and C-suite on Federal contract terms & contractual requirements
- Promptly review, proof and process all client and Federal contract mods. They will reach out to the Contract Officers Representative (COR) to resolve problems.
- Create, develop and manage new partner Teaming Agreements and Subcontractor Agreements
- Oversee Subcontractor onboarding and document collection
- Enforce terms of existing contracts with business partners, subcontractors (SubKs), and vendors
- Provide expert Federal proposal support for development of responses to RFI and RFP responses
- Establish and maintain positive contract relationships with clients, subcontractors, and our primes
- Expertly maintain and manage our JPSys GSA 54151 HEAL Schedule for Federal Health IT contract
- Maintain and manage our VHA Single award Terminology Standards Support IDIQ contract
- Maintain and manage our OASIS+ WOSB and future contract vehicles
- Oversee timely renewal of our WOSB and WBE Federal corporation certificates
- May manage contracts department staff including the Senior Contracts Administrator
- Perform all general contract coordination and maintenance from pre-award to execution, including tracking and organization of contract documents, tracking & reporting of contract deliverable due dates, contract modifications and related technical actions.
- Review, verify, and prepare incoming documents for verification, confirmation of technical PWS and contract deliverable requirements as well as scanning, filing, archiving according to company Configuration Management and file and document management policies.
- Complete all processing steps for outgoing documents within established Work Instruction workflows and timelines.
- Track contract documents throughout the entire review and signature process.
- Route signed documents to clients, vendors, subcontractors, etc. for counter signature and execution. Store completed documents in Contracts and Business Partners Teams.
- Assist in communicating and interfacing with subcontractors, independent consultants, and corporate vendors.
- Effectively communicate and build trusted relationships with the Federal customer's contract office and program office, the prime contractor, and subcontractor personnel. Communicate and promptly resolve contracting issues of varying degrees of complexity and associated solutions.
- Promptly support Marketing Dept. for Bids & Proposals work including but not limited to:
- Contract Administration, NDAs, B&P, Teaming Agreements, Teaming Partners Contracts,
- Produce, distribute and collec