Commercial Reporting Admin (Manufacturing) | AU | WFH

Category: Manufacturing

Location: Ortigas, Alabang, Pampanga or Cebu National Capital Region (Manila) Philippines

Setup and Location: WFH

Work Schedule: 9:00 AM-6:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

The Commercial Reporting Admin provides administrative, reporting, and commercial support to the OEM Sales Department. The role is responsible for monitoring commercial activities, maintaining accurate pricing and customer information, supporting new program launches and development activities, and assisting with cost recovery, forecasting, and general commercial administration.

What You’ll Do

You’ll be the kind of person who:

Commercial Reporting & Monitoring

- Monitor and report on key commercial activities and customer requirements

- Track whether customers have placed their required monthly orders

- Pull and analyze data relating to product lead-time performance

- Assist with regular and ad-hoc commercial reports and forecasts

- Maintain accurate commercial records and reporting information

- Identify outstanding actions, discrepancies, or issues and follow up with relevant stakeholders

Cost Changes & Pricing Administration

- Coordinate daily and weekly cost change activities that are not development dependent

- Manage customer-specific cost change requirements, including:

- DHS / ECI / ECR – TMCA

- CRQ – Ford

- Maintain and update relevant EGR systems, including:

- CR System – Intranet

- CCS – Teamcenter

Price Lists – QAD

- Assist with resolving discrepancies between customer purchase order pricing and QAD pricing

- Coordinate updates to price lists and pricing books where required

- Assist with ad-hoc customer pricing update requests

Commercial Program Management Support

- Assist with end-to-end commercial requirements for customer programs

- Liaise with Product Development regarding:

- Development progress

- SIS dates and date changes

- Cost changes

- Timing plans

- Participate in relevant customer and internal meetings as required

- Track commercial actions and follow up to ensure requirements are completed within agreed timelines

New Program Launch Support

- Provide commercial administration support for new program launches

- Coordinate IOQ/Purchase Order requests from customers

- Ensure pricing is accurate and established correctly at the commencement of new programs

- Assist with forecast and safety stock settings for new parts

- Coordinate safety stock revisions and status changes for replacement or superseded parts

- Assist with maintaining item-level information, including model codes and model year ranges

Tooling Cost Recovery

- Assist with monthly tooling cost recovery activities

- Manage customer-specific tooling cost recovery requirements, including:

- DV – TMCA

- Cost Break Downs – Client A / Client B / Client C

- Coordinate tooling-related RFQs through Teamcenter

- Prepare and submit invoice requests using the relevant internal processes

- Monitor outstanding tooling cost recovery and follow up as required

Ad-Hoc Cost Recovery

- Support weekly and monthly cost recovery activities as required

- Coordinate air freight requests and courier approvals

- Obtain customer purchase orders for applicable costs

- Track freight invoices with Finance

- Prepare and submit invoice requests

- Submit invoices to customers and monitor outstanding payments

Finance & Accounts Receivable Support

- Assist Finance and Accounts Receivable with customer follow-ups where funding or payment is overdue

- Investigate and assist with resolving payment and pricing discrepancies

- Support the resolution of customer account and invoicing issues

- Assist with new customer account setup in conjunction with Finance, including credit account requirements

General Commercial Support

- Provide ongoing administrative support to the OEM Sales team

- Assist with customer forecasts and