Associate Meeting Planner

General Information 
- Job Code : PRO-MP-01
- Location : Hybrid, requires local to DC Metro location for meeting support
- Employee Type : Non-Exempt, Full-Time
- Telework : Hybrid
- Salary Range : $23.56 - $26.23 per hour (how we  pay and promote )  
- Clearance: None

Are you organized, resourceful, and ready to learn how great meetings and events come together? 

Ripple Effect is seeking an Associate Event Planner to support mission-driven programs through the planning and execution of meetings and events and related administrative activities. Working closely with the Communications and Outreach team, this entry-level role assists multiple partners with pre-production, logistics, documentation, participant communications, and on-site execution, including audio/visual and technical support, while contributing to cross-functional planning efforts that advance Ripple Effect’s work. 

Responsibilities 
- Support the planning and execution of meetings and events, including pre-production, on-site delivery, and post-event wrap-up activities 

- Collaborate closely with the Communications and Outreach team and other project staff to complete assigned event and administrative tasks and ensure events align with organizational goals, messaging, and client objectives 

- Coordinate event logistics, including venue research and selection, registration, travel, catering, materials, shipping, and on-site staffing 

- Support audio/visual, technical, and hybrid/virtual event requirements by working with internal teams, vendors, and external partners 

- Assist with developing and maintaining detailed event plans, checklists, timelines, run-of-show documents, and contingency plans 

- Support communications with event stakeholders, partners, vendors, and service providers throughout the planning process under the guidance of the event or project lead 

- Support cross-functional coordination by assisting with related tasks such as content development, speaker management, participant communications, scheduling, meeting materials, note taking, action-item tracking, and file organization 

- Take ownership of assigned tasks, follow through, and provide timely updates on progress or roadblocks.