Administrative Assistant - General Pool

About the job

Bilingual Administrative Assistant – Legal Field

Full-Time | Remote | U.S.-Based Law Firm

About the Role

A U.S.-based law firm is seeking a highly organized, proactive, and bilingual administrative assistant to provide daily administrative and legal support.

The ideal candidate has previous experience working with a U.S. law firm, excellent communication skills in English and Spanish, and strong attention to detail.

This position is primarily administrative, and extensive legal knowledge is not required . However, familiarity with a U.S. law firm environment and basic legal terminology is important.

Key Responsibilities

- Manage attorney calendars, schedule appointments, meetings, and maintain important deadlines.

- Organize, maintain, and update electronic client files and legal documents.

- Answer incoming calls, respond to emails, and communicate professionally with clients and team members.

- Prepare, format, and update legal documents using established templates and instructions.

- Assist with document filing, data entry, and general administrative tasks.

- Coordinate appointments and follow up on pending requests.

- Maintain accurate records and ensure confidential information is handled appropriately.

- Provide ongoing administrative support to attorneys and legal staff.

Requirements

- Previous experience working with a U.S.-based law firm (required).

- Bilingual proficiency in English and Spanish (C1 English level preferred).

- Experience with calendar management, document preparation, and file organization.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

- Ability to follow templates, instructions, and established procedures accurately.

- Strong organizational skills, attention to detail, and ability to multitask.

- Comfortable handling phone calls and communicating directly with U.S.-based clients.

- Reliable internet connection and a professional remote work environment.

Preferred Qualifications

- Familiarity with legal terminology and general law firm procedures.

- Experience using legal case management software.

- Previous experience supporting attorneys or paralegals remotely.

What We Offer

- 100% remote opportunity.

- Full-time position supporting a U.S.-based law firm.

- Long-term professional growth and development.

- Collaborative and professional work environment.

Ready to take the next step in your career?

- Join a professional legal team where your organizational skills, communication abilities, and administrative experience can make a meaningful impact.

Originally posted on Himalayas