Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized Admin Executive Assistant to support administrative operations, compliance workflows, client onboarding, documentation, and internal coordination within an IT Asset Disposition (ITAD) environment. This is more than a traditional administrative role. You’ll serve as an important operational control layer , making sure information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed. Because the business operates in a compliance-sensitive environment, precision and attention to detail are essential . If you’re someone who catches inconsistencies others miss, enjoys creating order, and follows tasks through to completion, this could be an excellent fit. What You’ll Own Executive & Administrative Support - Manage calendars, meetings, scheduling, and day-to-day administrative coordination. - Support leadership with priorities, communication, and follow-ups. - Coordinate across clients, leadership, and internal teams. - Anticipate scheduling conflicts and operational needs before they become problems. - Help protect leadership bandwidth by keeping workflows organized. Compliance & Documentation Support - Maintain accurate, complete, and audit-ready documentation. - Support compliance-sensitive processes within ITAD operations. - Review documentation for missing, inconsistent, or incorrect information. - Ensure records are properly organized, stored, and accessible. - Maintain documentation standards across operational systems. Client Onboarding & Operational Tracking - Track client onboarding from initiation through completion. - Ensure required information and documentation are collected. - Monitor outstanding tasks, follow-ups, and internal dependencies. - Maintain clear visibility into onboarding status. - Escalate missing information or potential delays proactively. Quality Control & Accuracy - Review names, dates, numbers, schedules, records, and documentation before execution. - Identify inconsistencies across systems and workflows. - Catch potential errors before they create operational or financial issues. - Track process and documentation changes accurately. - Maintain strong quality-control standards across daily operations. Systems & Records Management - Maintain organized records across tools such as: - Google Workspace - Slack - Salesforce or similar CRM platforms - Keep systems clean, searchable, and up to date. - Maintain consistent naming and documentation practices. - Ensure important information can be retrieved quickly when needed. Required Experience & Skills - 3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles. - Strong experience with Google Workspace . - Experience using Slack . - Experience with Salesforce or similar CRM systems . - Exceptional attention to detail and accuracy. - Strong written and verbal English communication. - Ability to manage multiple priorities without sacrificing accuracy. - Strong follow-through and organizational discipline. - Ability to work independently and solve problems proactively. - High level of professionalism and confidentiality. Nice to Have - Experience in IT Asset Disposition (ITAD) . - Experience in compliance-heavy or highly regulated environments. - Familiarity with audit preparation and compliance documentation. - Experience supporting founders, executives, or leadership teams. - Client onboarding experience. - Operational tracking and workflow management experience. What Makes You a Strong Fit You’ll likely succeed in this role if you: - Notice small inconsistencies quickly. - Naturally double-check important information. - Prefer structured, organized systems. - Take own