Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized Admin Executive Assistant to support administrative operations, compliance workflows, client onboarding, documentation, and internal coordination within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll serve as an important operational control layer , making sure information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.

Because the business operates in a compliance-sensitive environment, precision and attention to detail are essential .

If you’re someone who catches inconsistencies others miss, enjoys creating order, and follows tasks through to completion, this could be an excellent fit.
What You’ll Own
Executive & Administrative Support

- Manage calendars, meetings, scheduling, and day-to-day administrative coordination.

- Support leadership with priorities, communication, and follow-ups.

- Coordinate across clients, leadership, and internal teams.

- Anticipate scheduling conflicts and operational needs before they become problems.

- Help protect leadership bandwidth by keeping workflows organized.

Compliance & Documentation Support

- Maintain accurate, complete, and audit-ready documentation.

- Support compliance-sensitive processes within ITAD operations.

- Review documentation for missing, inconsistent, or incorrect information.

- Ensure records are properly organized, stored, and accessible.

- Maintain documentation standards across operational systems.

Client Onboarding & Operational Tracking

- Track client onboarding from initiation through completion.

- Ensure required information and documentation are collected.

- Monitor outstanding tasks, follow-ups, and internal dependencies.

- Maintain clear visibility into onboarding status.

- Escalate missing information or potential delays proactively.

Quality Control & Accuracy

- Review names, dates, numbers, schedules, records, and documentation before execution.

- Identify inconsistencies across systems and workflows.

- Catch potential errors before they create operational or financial issues.

- Track process and documentation changes accurately.

- Maintain strong quality-control standards across daily operations.

Systems & Records Management

- Maintain organized records across tools such as:

- Google Workspace

- Slack

- Salesforce or similar CRM platforms

- Keep systems clean, searchable, and up to date.

- Maintain consistent naming and documentation practices.

- Ensure important information can be retrieved quickly when needed.

Required Experience & Skills

-
3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles.

- Strong experience with Google Workspace .

- Experience using Slack .

- Experience with Salesforce or similar CRM systems .

- Exceptional attention to detail and accuracy.

- Strong written and verbal English communication.

- Ability to manage multiple priorities without sacrificing accuracy.

- Strong follow-through and organizational discipline.

- Ability to work independently and solve problems proactively.

- High level of professionalism and confidentiality.

Nice to Have

- Experience in IT Asset Disposition (ITAD) .

- Experience in compliance-heavy or highly regulated environments.

- Familiarity with audit preparation and compliance documentation.

- Experience supporting founders, executives, or leadership teams.

- Client onboarding experience.

- Operational tracking and workflow management experience.

What Makes You a Strong Fit

You’ll likely succeed in this role if you:

- Notice small inconsistencies quickly.

- Naturally double-check important information.

- Prefer structured, organized systems.

- Take ownership instead of waiting to be reminded.

- Follow tasks through until they are completely resolved.

- Communicate clearly and professionally.

- Can handle confidential information responsibly.

- Stay organized while managing multiple priorities.

What a Typical Day Looks Like
Your day may include:

- Coordinating leadership calendars and meetings.

- Reviewing documentation for missing or incorrect information.

- Tracking client onboarding progress.

- Following up on outstanding operational tasks.

- Updating CRM records and internal systems.

- Organizing compliance documentation.

- Coordinating communication between clients and internal teams.

- Checking dates, names, records, and other operational details for accuracy.

- Flagging risks or inconsistencies before they create problems.

In short: you ensure the administrative and operational side of the business stays accurate, organized, compliant, and under control.
What Success Looks Like

- Documentation remains accurate and audit-ready .

- Client onboarding moves forward without missed steps.

- Calendars and operational workflows remain organized.

- Critical errors are caught before execution.

- CRM and internal records remain clean and current.

- Leadership spends less time chasing follow-ups or correcting mistakes.

- Operational processes remain consistent and reliable.

Key Performance Indicators

- Accuracy and completeness of documentation.

- Zero critical operational or documentation errors.

- On-time completion of assigned tasks and follow-ups.

- Smooth and timely client onboarding.

- CRM and records accuracy.

- Reduction in preventable operational issues.

- Leadership confidence in administrative and operational execution.

Why This Role Stands Out

- High-trust role working closely with leadership.

- Direct impact on operational accuracy and compliance.

- Exposure to structured ITAD and compliance workflows.

- Strong ownership over administrative and operational processes.

- Opportunity to grow into roles such as:

- Operations Manager

- Compliance Coordinator

- Executive Operations Lead

Interview Process

- Initial Screening

- Recruiter Interview

- Client Interview

- Offer & Onboarding

Apply Now

If you’re a highly organized Executive Assistant who catches mistakes others miss, takes ownership of follow-through, and thrives in structured operational environments , we’d love to hear from you.

Join a role where your attention to detail directly contributes to smoother operations, stronger compliance, and greater leadership efficiency.

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Originally posted on Himalayas