Accounts Receivable / Accounts Payable Specialist
Accounts Receivable / Accounts Payable Specialist – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Location: Remote — LATAM, Philippines, Pakistan, South Africa Preferred
About the Role
At Pavago , we’re hiring an Accounts Receivable / Accounts Payable Specialist for one of our clients to support day-to-day accounting operations and ensure incoming and outgoing financial transactions are processed accurately and on time.
You’ll take ownership of vendor invoices, customer billing, collections, payments, reconciliations, and financial documentation , helping maintain healthy cash flow and clean accounting records.
This role is ideal for someone who is highly detail-oriented, organized, comfortable working with high transaction volumes, and proactive about resolving discrepancies before they become larger issues.
What You’ll Own
Accounts Payable (AP)
- Review, code, and process vendor invoices accurately and on time.
- Enter invoices into accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platforms.
- Schedule and coordinate payments through ACH, wire transfers, checks, or online payment systems.
- Reconcile vendor statements and investigate discrepancies.
- Process employee reimbursements and corporate credit card transactions.
- Maintain accurate vendor records and supporting documentation.
- Ensure payments are completed according to agreed terms.
Accounts Receivable (AR)
- Generate and distribute customer invoices accurately and on schedule.
- Record customer payments and reconcile incoming transactions.
- Monitor AR aging reports and identify overdue accounts.
- Follow up professionally with customers regarding outstanding balances.
- Respond to billing questions and help resolve invoice disputes.
- Support collections and payment arrangements when required.
- Track deferred or unearned revenue balances where applicable.
Reconciliations & Month-End Support
- Reconcile AR and AP subledgers with the general ledger.
- Match cash receipts and disbursements against bank activity.
- Investigate and resolve reconciliation differences.
- Assist with month-end close and accrual-related activities.
- Prepare weekly cash collection and disbursement reports.
- Ensure financial transactions are properly recorded and supported.
Compliance & Documentation
- Maintain accurate vendor and customer records, including W-9s, contracts, and payment terms.
- Keep financial documentation organized and audit-ready.
- Follow established internal controls and accounting procedures.
- Support accounting practices aligned with GAAP/IFRS requirements.
- Assist finance leadership with audit and reporting requests.
Cross-Functional Coordination
- Work with finance, sales, procurement, and operations teams to resolve billing and payment issues.
- Communicate professionally with vendors and customers.
- Investigate discrepancies and coordinate resolution across stakeholders.
- Help improve AR/AP workflows and documentation.
- Identify opportunities to reduce manual work and improve accounting efficiency.
What Makes You a Strong Fit
- You’re highly detail-oriented and accuracy matters to you.
- You can manage large volumes of invoices and transactions without losing track of details.
- You’re comfortable following up on overdue payments professionally.
- You can identify and resolve reconciliation discrepancies independently.
- You communicate confidently with vendors, customers, and internal teams.
- You balance speed with accuracy and compliance.
- You take ownership of issues through resolution.
- You work effectively in a remote accounting environment with minimal supervision.
Required Experience & Skills
-
2+ years of experience in Accounts Receivable, Accounts Payable, bookkeeping, or accounting operations.
- Hands-on experience with accounting software such as:
- QuickBooks
- NetSuite
- Xero
- SAP
- Similar account