Accounts & Inventory Assistant (Automotive Parts)

Position: ACCOUNTING & INVENTORY ASSISTANT

Salary range : up to Php 63,000 Philippine Peso (The final amount will be at the the client discretion basing on the candidate’s skills and experience.)

Working Hours: Monday to Friday following New Zealand business time

Work set-up: 100% Remote work (Independent Contractor Agreement)

Holidays : New Zealand Public Holidays

Recruitment process : possible multiple client interviews and assessment

OVERVIEW

An established independent supplier of automotive parts, supporting workshops across New Zealand. The business operates in a fast-paced, operations-driven environment where efficient inventory management and accurate financial processes are critical to maintaining service levels and customer satisfaction.

A reliable Virtual Assistant / Bookkeeper is needed to support daily financial and administrative operations. This role is hands-on and process-driven, ideal for someone who is detail-oriented, consistent, and comfortable working within structured systems.

Key Responsibilities

Invoice Processing
- Manage incoming invoices via email
- Accurately record, organise, and maintain supplier invoices

Payments Management
- Process supplier payments and track outgoing transactions
- Ensure accuracy and timeliness of all payments

Bank Reconciliation
- Reconcile bank statements with internal financial records
- Identify, investigate, and resolve discrepancies

Inventory System Support
- Assist with inventory system updates and data entry
- Support basic stock tracking processes

Systems & Tools
- Inventory management system (training provided)
- Email and standard accounting tools

Requirements
Candidate Requirements
- Experience in bookkeeping, accounts administration, or virtual assistant roles
- Strong attention to detail and accuracy
- Comfortable working with systems and learning new tools
- Good organisational and time management skills
- Reliable and able to work independently

Nice to Have
- Background in automotive, parts, or inventory-based businesses
- Exposure to inventory or stock management systems

Ideal Candidate Profile
- Highly organised and process-driven
- Consistent and detail-focused in daily tasks
- Comfortable with routine and structured workflows
- Open to learning and adapting to new systems