Accounting & Purchasing Specialist

Accounting & Purchasing Specialist (Remote)

Contract Position – Part-Time or Full-Time Based on Business Needs | Competitive Compensation Based on Experience
About GigaKOM

For more than 20 years, GigaKOM has delivered enterprise-level IT solutions to K–12 school districts, higher education institutions, state and local government agencies, and commercial organizations across California and the Western U.S. Through partnerships with leading technology manufacturers and distributors, we provide secure, scalable networking, wireless, security, cloud, and infrastructure solutions.

As GigaKOM continues to grow across California, Arizona, Nevada, and other Western U.S. markets, we are seeking a proactive and detail-oriented Accounting & Purchasing Specialist to support financial operations, purchasing, vendor coordination, order tracking, and accounting administration.

This position is ideal for someone with accounting experience, strong attention to detail, and familiarity with IT products, procurement workflows, purchase orders, vendor invoices, and order tracking.
Location
Remote

This is a remote position. Candidates must be able to maintain regular overlap with U.S. Pacific Time to support accounting, purchasing, vendor, and internal team coordination.
Position Overview

The Accounting & Purchasing Specialist is responsible for supporting key accounting and purchasing functions, including Accounts Receivable, Accounts Payable, reconciliations, purchase order processing, vendor coordination, and order tracking.

This role works closely with Accounting, Sales, Purchasing, Project Management, Engineering, and Operations teams to ensure accurate financial records, timely vendor processing, proper order tracking, and clear communication across departments.

This is a contract-based position that may be structured as part-time or full-time depending on business needs, workload, candidate qualifications, and availability.

The ideal candidate has a strong accounting foundation, understands purchasing and procurement processes, and is comfortable working in a fast-paced IT solutions environment.
What You’ll Do
Accounts Receivable Management

- Support full-cycle Accounts Receivable activities, including invoicing, client follow-up, and collections

- Communicate with clients regarding invoice questions, discrepancies, payment status, and billing documentation

- Track outstanding balances and assist with timely payment collection

- Maintain accurate customer billing records and supporting documentation

- Coordinate internally to resolve billing issues related to orders, customer accounts, or supporting documentation

Accounts Payable Support

- Assist with processing vendor invoices, purchase orders, and payment requests

- Match vendor invoices against purchase orders, packing slips, quotes, and receiving documentation

- Review invoice accuracy, tax, freight, shipping, and other related charges

- Help maintain accurate vendor records and payment status tracking

- Support AP reporting and payment preparation as needed

Purchasing & Procurement Support

- Create, review, and process purchase orders for IT products, equipment, licensing, and materials

- Work with distributors, vendors, and manufacturers on pricing, availability, order status, and lead times

- Coordinate purchasing activity with Sales, Engineering, Project Management, and Operations

- Track product availability, backorders, substitutions, shipment status, and delivery timelines

- Ensure purchasing records are accurate and aligned with customer quotes, vendor quotes, and internal requirements

- Support procurement documentation for public sector, education, and customer purchasing workflows

Order Tracking & Vendor Coordination

- Track open orders from purchase order creation through delivery and receipt

- Follow up with vendors and distributors on shipment status, ETA updates, backorders, and fulfillment issues

- Communicate order status updates