Virtual Assistant for Consulting Company in Washington, DC
This is a remote position.
About the Client:
Our client is a fast-paced, mission-driven advisory firm that helps governments, businesses, and NGOs solve complex problems through collaboration, innovation, and co-creation. We bring together diverse stakeholders to design, implement, and scale solutions that achieve lasting impact.
About the Role:
We are seeking a proactive and highly organized Virtual Assistant to support our client's administrative, marketing, research, and project/client work. This role requires exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a dynamic environment. The Virtual Assistant will work closely with leadership and project teams to ensure smooth day-to-day operations and high-quality client delivery.
Key Responsibilities
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Meeting Support: Attend internal and external (client) calls; take comprehensive notes; track and manage follow-up items.
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Calendar Management: Manage executive and team calendars; schedule and coordinate meetings across internal and external stakeholders; maintain and update CollaborateUp’s events calendar.
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Document & Presentation Support: Customize template decks for client needs and create new decks for marketing and business development purposes.
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Research: Conduct targeted research on topics such as tax regulations, benefits for eco-tourism in Mexico, and other project- or client-related areas.
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Database & Tracking: Maintain client and partner lists, points of contact, and opportunity trackers; log updates and next steps.
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Administrative Support: Route documents for signature; draft NDAs; follow up on invoice status; liaise with CollaborateUp’s accounting team on project invoices.
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Proposal Support: Assist in proposal development, including creating graphics, drafting job descriptions, and formatting.
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Other Duties: Provide general support to the CollaborateUp team and leadership, including special projects and ad hoc requests as assigned.
Requirements
Required
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Minimum of 4 years of experience in a professional setting.
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Minimum of 2 years of experience in a professional remote work environment.
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Strong organizational, research, and administrative skills.
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Experience managing calendars and scheduling across multiple time zones.
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Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar).
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High emotional intelligence, maturity, and demonstrated business acumen.
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Excellent written and verbal communication skills in English.
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Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated.
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Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams).
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Self-starter with a proactive approach to problem-solving.
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Comfortable balancing multiple projects and shifting priorities.
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Detail-oriented and reliable in execution.
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Team player who thrives in a collaborative, remote-first environment.
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Professional presence when interfacing with clients and partners.
Preferred
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Experience supporting consulting, professional services, or international development organizations.
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Experience working in WordPress and/or Monday.com .
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Graphic design skills (PowerPoint, Canva, or equivalent).
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Experience with CRM systems, project management tools, or databases.
Benefits
Reminders:
- Attaching your resume is optional but highly recommended to ensure the information in your application form is accurate.
- A Loom video is required as clients may request it during the selection process.
- Be sure to complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.
Originally posted on Himalayas