Virtual Assistant California, United States

As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts
Key Responsibilities

- Answer and direct phone calls, emails, and other inquiries.

- Organize and schedule appointments and meetings.

- Maintain contact lists, files, and records.

- Prepare reports, presentations, and memos.

- Assist in the preparation of regularly scheduled reports.

- Order office supplies and maintain inventory.

- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

- Assist with various administrative tasks such as data entry, proofreading, and project coordination.

Skills, Knowledge and Expertise

- 2 to three years experience as an Administrative Assistant or Office Admin Assistant

- Excellent time management skills and ability to prioritize work

- Strong organizational skills with attention to detail

- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)

- Excellent written and verbal communication skills

This is a great opportunity for someone who enjoys multitasking in a dynamic and fast-paced environment.

Originally posted on Himalayas