Virtual Assistant - Accounting Specialist
This is a remote position.
We’re looking for a meticulous and tech-savvy Virtual Accounting Specialist to join our growing team. If you excel in structured, detail-driven environments and enjoy ensuring financial accuracy for clients, this role is for you. You’ll start by managing core accounting functions—handling day-to-day bookkeeping, performing reconciliations, and managing accounts payable/receivable—while ensuring every financial record is precise and compliant.
As you master your core responsibilities, you'll have the opportunity to take on more complex challenges, such as assisting with month-end and year-end closing, generating in-depth financial reports, and helping to streamline accounting processes for our clients. This is an excellent opportunity for an accounting professional eager to grow into a trusted financial partner who combines technical expertise with strategic insight to support client success.
Key Responsibilities
Core Bookkeeping & Accounting
-
Execute day-to-day bookkeeping and accounting tasks with exceptional accuracy for our diverse clients.
-
Manage the full cycle of accounts payable and receivable, including invoice processing, payment tracking, and collections.
-
Conduct routine bank and credit card reconciliations to ensure all financial transactions are accounted for and properly posted.
-
Record financial data promptly and accurately across multiple accounting platforms.
Financial Reporting & Closing
-
Support month-end and year-end closing procedures to ensure timely and accurate financial reporting.
-
Prepare standard financial statements (P&L, Balance Sheet) and create ad hoc reports as requested by clients or internal teams.
-
Analyze financial data to provide clear updates and answer queries from clients and management.
Client & System Management
-
Serve as a reliable accounting contact for clients, communicating proactively and professionally to clarify financial information.
-
Maintain pristine and organized financial records within various accounting platforms like QuickBooks, Xero, and SAP.
-
Utilize cloud-based tools to collaborate effectively in a fully remote environment.
Compliance & Data Integrity
-
Uphold strict compliance with relevant accounting standards and individual client policies.
-
Guarantee the confidentiality and security of all sensitive financial information at all times.
-
Ensure the integrity of financial data through regular reviews and validation.
Requirements
Required Qualifications
-
2–3+ years of proven experience in an accounting or bookkeeping role, with a strong portfolio of managing financial records.
-
Hands-on proficiency with major accounting platforms such as QuickBooks and Xero is essential. Experience with SAP, NetSuite, FreshBooks, or Zoho Books is a strong plus.
-
Strong understanding of core accounting principles, procedures, and best practices.
-
Exceptional attention to detail and organizational skills, with the ability to maintain high accuracy under deadlines.
-
Excellent communication skills (both verbal and written), capable of explaining financial concepts clearly to clients.
-
Proactive and self-motivated , with a demonstrated ability to work independently, manage multiple tasks, and meet deadlines in a remote setting.
-
High level of integrity and discretion when handling confidential financial data.
-
Ability to work independently and maintain high performance in a fully remote environment, aligned with US time zones .
-
Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.
Benefits
Employee Benefits
-
Health and Wellness: Comprehensive HMO coverage for you and your dependents.
-
Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
-
Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
-
Work-Life Balance: Generous Paid Leaves to recharge an