Virtual Assistant

Virtual Assistant (Executive Support / CRM / Operations) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (flexible based on client needs)
About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.
This is not a passive admin role.

You’ll act as a reliable execution partner , ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.
What You’ll Own
Calendar, Inbox & Admin Management (Core)

- Manage calendars, schedule meetings, and coordinate across time zones

- Organize inboxes, respond to emails, and flag priorities

- Draft professional communication (emails, memos, documents)

- Prepare meeting notes and track follow-ups

Data & System Management

- Maintain records in:

- Google Sheets

- Microsoft Excel

- CRMs like HubSpot / Salesforce

- Keep data accurate, updated, and well-structured

- Organize files across:

- Google Drive

- Dropbox

- Microsoft SharePoint

Research & Task Execution

- Conduct research on:

- Competitors

- Vendors

- Market insights

- Compile findings into structured summaries or presentations

- Support ad hoc requests and small projects

Client, Vendor & Communication Support

- Respond to client inquiries or route them appropriately

- Follow up with vendors and track outstanding items

- Ensure clear, timely communication across stakeholders

Operations & Project Support

- Assist with:

- Invoicing and expense tracking

- Light bookkeeping (if required)

- Maintain project trackers in:

- Asana

- Trello

- Notion

- Monday.com

- Keep workflows organized and updated

What Makes You a Strong Fit

- You are highly organized and detail-oriented

- You take initiative without being asked

- You communicate clearly and professionally

- You can manage multiple tasks without losing track

- You are reliable and follow through consistently

Required Experience & Skills

- 1–2 years of Virtual Assistant, admin, or operations support experience

- Strong proficiency in:

- Microsoft Office / Google Workspace

- Excellent written and verbal communication skills

- Strong time management and organizational ability

- Reliable internet and ability to work independently

Nice to Have (Top Candidates)

- Experience with CRMs:

- HubSpot / Salesforce / Zoho

- Familiarity with:

- QuickBooks

- Xero

- Experience supporting:

- Founders

- Startups

- Remote teams

- Handling multiple clients or executives simultaneously

What a Typical Day Looks Like

- Manage calendar and inbox, prioritizing urgent tasks

- Update CRM records and organize documents

- Prepare reports, documents, or presentations

- Conduct research for ongoing projects

- Follow up with vendors and stakeholders

- Review tasks and prepare next-day priorities

In short:
You ensure operations run smoothly and nothing slips through the cracks .
Key Metrics (KPIs)

- Tasks completed accurately and on time

- Zero missed meetings or scheduling errors

- Fast and professional communication response times

- Organized and up-to-date records

- Positive feedback from clients and stakeholders

Why This Role Stands Out

- High ownership and autonomy

- Exposure to multiple business functions

- Opportunity to grow into:

- Operations Manager

- Executive Assistant

- Project Coordinator

Apply Now
If you:

- Are highly organized

- Take ownership of tasks

- Communicate clearly and reliably

This role is a strong fit.

Originally posted on Himalayas