Virtual Assistant

Virtual Assistant (Part-Time | Remote)
About the Role

LTD Scale is seeking a highly organized and proactive Virtual Assistant to provide administrative and operational support to a growing business. This role is ideal for someone who thrives in a structured environment, enjoys managing multiple priorities, and takes ownership of tasks from start to finish.

You'll play a key role in supporting daily operations, client communications, follow-ups, documentation, and process management while working closely with leadership and the broader team.
Schedule

- Monday to Friday

- Preferred Hours:
- 9:00 AM – 12:00 PM Pacific Time Zone, or

- 9:00 AM – 1:00 PM Pacific Time Zone

- Must be available to attend a weekly team meeting every Monday from 11:00 AM – 12:00 PM PST

Key Responsibilities

- Provide general administrative support

- Answer and manage inbound phone calls professionally

- Monitor and respond to inquiries received through the company website's Contact Us page

- Prepare and send invoices to clients

- Send scopes of work, proposals, and contracts to prospective clients

- Follow up with prospects after meetings and maintain communication pipelines

- Utilize existing templates, workflows, and SOPs to ensure consistency

- Support HR tracking and documentation through internal systems

- Maintain accurate records and updates within company platforms

- Assist with ongoing administrative projects and process improvement initiatives

- Complete action items assigned during weekly team meetings

- Learn new processes and take on additional responsibilities as the business grows

Qualifications

- Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar remote support role

- Experience using Monday.com is required

- Strong organizational and time management skills

- Excellent follow-up and task management abilities

- Ability to work independently with minimal supervision

- Professional written and verbal communication skills

- Comfortable managing multiple priorities and deadlines

- Detail-oriented with strong problem-solving abilities

Preferred Experience

- Client communication and customer support

- Invoicing and administrative coordination

- CRM and project management systems

- Process documentation and SOP implementation

Compensation
- Competitive compensation based on experience and qualifications

Why Join LTD Scale?

- Fully remote work environment

- Supportive and collaborative team culture

- Opportunity to grow with an expanding organization

- Exposure to a variety of business operations and administrative functions

- Ongoing learning and development opportunities

If you're a highly organized professional who enjoys keeping things running smoothly and taking ownership of administrative processes, we'd love to hear from you.

Originally posted on Himalayas