Virtual Assistant
Virtual Assistant (VA) – Remote
Executive Support | Administrative Support | CRM Management | Operations Coordination
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago , one of our clients is hiring a Virtual Assistant (VA) to provide dependable administrative and operational support across multiple business functions.
This is a high-ownership role where you’ll manage schedules, coordinate communication, maintain CRM systems, organize documentation, and support day-to-day operations. You’ll help ensure priorities stay organized, deadlines are met, and nothing falls through the cracks.
If you’re proactive, detail-oriented, tech-savvy, and enjoy supporting growing businesses behind the scenes, this is an excellent opportunity to build a long-term remote career.
What You’ll Own
Administrative Support
- Manage calendars and schedule meetings using Google Calendar and Microsoft Outlook.
- Draft professional emails, memos, and business documents.
- Prepare meeting agendas, notes, and follow-up action items.
- Keep schedules organized and ensure priorities remain on track.
Data & Document Management
- Maintain accurate records in spreadsheets, CRM systems, and project management tools.
- Organize digital files using:
- Google Drive
- Dropbox
- Microsoft SharePoint
- Prepare reports, summaries, and documentation for leadership and clients.
Research & Task Execution
- Conduct online research on competitors, vendors, market trends, and business topics.
- Compile findings into organized summaries and presentations.
- Support special projects and ad hoc operational requests.
- Execute tasks independently with minimal supervision.
Customer & Vendor Support
- Respond to basic client inquiries or route requests appropriately.
- Communicate with vendors and follow up on outstanding items.
- Coordinate communication between stakeholders.
- Help maintain professional client and vendor relationships.
Operations & Project Support
- Assist with invoicing and expense tracking.
- Support light bookkeeping activities when required.
- Maintain project trackers using:
- Asana
- Trello
- Notion
- Monday.com
- Keep operational systems organized and up to date.
Requirements
Must-Have Qualifications
Experience
-
1–2 years of experience in:
- Virtual Assistant roles
- Administrative Support
- Executive Support
- Remote Operations
Core Skills
- Strong proficiency with:
- Google Workspace
- Microsoft Office
- Excellent written and verbal English communication skills.
- Strong organizational and time-management skills.
- Ability to work independently in a remote environment.
- Reliable internet connection and professional remote workspace.
Nice-to-Have
- Experience using CRM platforms such as:
- HubSpot
- Salesforce
- Zoho CRM
- Familiarity with:
- QuickBooks
- Xero
- Experience supporting:
- Startups
- Entrepreneurs
- Remote teams
- Experience managing multiple executives or clients simultaneously.
Tools & Technologies
- Google Workspace
- Microsoft Office
- Google Calendar
- Microsoft Outlook
- HubSpot
- Salesforce
- Zoho CRM
- Asana
- Trello
- Notion
- Monday.com
- QuickBooks
- Xero
What Makes You a Strong Fit
- Highly organized with exceptional attention to detail.
- Strong written and verbal communicator.
- Quick learner who adapts easily to new tools.
- Reliable, proactive, and self-managed.
- Comfortable managing multiple priorities simultaneously.
- Strong follow-through and ownership mindset.
- Passionate about keeping operations organized and efficient.
What a Typical Day Looks Like
- Review calendars, inboxes, and daily priorities.
- Schedule meetings and respond to emails.
- Update CRM records and operational documents.
- Prepare reports, summaries, and presentations.
- Conduct research for ongoing projects.
- Follow up with vendors, clients, and internal stakeholders.
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