Transaction Coordinator/Executive Assistant

Bridgeway Homes is seeking a highly organized, detail-oriented, and personable Transaction Coordinator & Executive Assistant to support our real estate operations and leadership team. This is a remote position ideal for someone who thrives in a fast-paced environment, enjoys keeping people and processes organized, and takes pride in making sure nothing falls through the cracks. The right person is proactive, dependable, an excellent communicator, and comfortable interacting with clients, agents, title companies, vendors, and other professionals. You should be a genuine people person who can provide a professional and positive experience while keeping transactions and administrative responsibilities moving forward. Key Responsibilities -Transaction Coordination -Coordinate real estate transactions from contract through closing. -Track important dates, deadlines, documents, contingencies, and closing requirements. -Maintain organized and accurate transaction files. -Communicate with buyers, sellers, real estate agents, title/escrow companies, attorneys, lenders, vendors, and other parties as needed. -Follow up consistently to ensure required documents and action items are completed on time. -Assist with scheduling inspections, appointments, closings, and other transaction-related activities. -Provide regular updates on transaction status and immediately flag potential delays or problems. -Help ensure every transaction progresses smoothly and professionally from beginning to end. -Executive & Administrative Support -Provide day-to-day administrative support to company leadership. -Manage calendars, appointments, meetings, reminders, and follow-ups. -Organize email s, documents, files, and company information. -Assist with phone calls, correspondence, data entry, and administrative tasks. -Coordinate with team members, clients, vendors, and business partners. -Keep track of priorities and outstanding action items. -Anticipate needs and proactively follow up rather than waiting to be asked. -Help improve administrative systems and processes as the company grows. -Handle sensitive business and client information with professionalism and confidentiality. What We're Looking For. The ideal candidate is: Highly organized — you can manage multiple transactions, deadlines, and priorities without losing track of details. Extremely detail-oriented — you notice mistakes, missing information, and upcoming deadlines before they become problems. A people person — you enjoy communicating with others and know how to be friendly, professional, patient, and helpful. Proactive — you take initiative, follow up, and look for what needs to happen next. Dependable — the team can count on you to complete tasks accurately and on time. An excellent communicator — especially through phone, email , and written communication. Comfortable working independently in a remote environment. Able to prioritize effectively in a fast-moving real estate environment. Comfortable learning new software, systems, and processes. Able to maintain professionalism when dealing with clients and time-sensitive situations. Language Requirements Fluent English is required. Bilingual English/Spanish is strongly preferred and is a major plus for this position. Candidates must be able to communicate professionally and clearly in English, both verbally and in writing. Remote Work Requirements This position is 100% remote, but candidates must be consistently available during Bridgeway Homes' required working hours: 9:00 AM–5:00 PM Eastern Time (ET) The position will generally require 30–40 hours per week. Candidates should have: A reliable computer. Reliable high-speed internet. A quiet, professional workspace. The ability to reliably make and receive calls and participate in video meetings. Consistent availability during required Eastern Time working hours. Preferred Experience Experience in one or more of the following is preferred: -R