Tax Specialist

Tax Specialist (U.S. Tax Compliance, Preparation & Tax Planning) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring an experienced Tax Specialist to manage U.S. tax preparation, compliance, filings, and tax planning across individual and business entities.

This is a hands-on tax role requiring strong knowledge of U.S. federal and state taxation, IRS requirements, individual and business tax returns, and tax compliance .
You will be responsible for:

- Preparing and reviewing Forms 1040, 1120, and 1065

- Managing federal, state, and multi-state tax compliance

- Handling quarterly estimated taxes and extensions

- Researching changing tax laws and IRS guidance

- Responding to tax notices and supporting audits

- Identifying deductions, credits, and tax-saving opportunities

- Maintaining accurate, audit-ready tax documentation

If you have strong experience in U.S. tax preparation and compliance and can balance technical accuracy, deadlines, and tax planning, this role is a strong fit.
What You’ll Own
U.S. Tax Preparation & Filing

- Prepare and review individual tax returns (Form 1040)

- Prepare and review corporate tax returns (Form 1120)

- Prepare and review partnership returns (Form 1065)

- Calculate and coordinate quarterly estimated tax payments

- Prepare and file tax extensions

- Manage federal and state filing requirements

- Maintain organized tax calendars and filing schedules

- Ensure returns are accurate, complete, compliant, and submitted on time

Federal, State & Multi-State Tax Compliance

- Monitor changes to:

- IRS guidance

- Federal tax laws

- State and local tax requirements

- Maintain compliance across applicable jurisdictions

- Support multi-state tax requirements

- Assist with:

- Payroll tax

- Sales tax

- Property tax

- Identify potential compliance risks before they result in penalties or missed deadlines

- Maintain accurate supporting records for tax filings

Tax Planning & Advisory

- Analyze financial information to identify potential:

- Tax deductions

- Credits

- Tax-saving opportunities

- Liability reduction strategies

- Support tax-efficient transaction planning

- Research tax implications of business and financial decisions

- Clearly communicate tax considerations and compliance requirements

- Assist with international tax matters when applicable, including:

- FBAR

- FATCA

- Transfer pricing

IRS Notices, Audits & Tax Inquiries

- Review and respond to IRS and state tax notices

- Prepare documentation for audits and regulatory inquiries

- Maintain organized, audit-ready tax schedules and supporting files

- Research discrepancies and determine appropriate responses

- Coordinate with internal teams and external advisors when necessary

- Track outstanding notices and inquiries through resolution

Tax Research & Documentation

- Research tax regulations, IRS guidance, and filing requirements

- Document tax positions and assumptions used in filings

- Maintain organized supporting schedules and workpapers

- Keep tax compliance procedures and documentation current

- Ensure records are complete, accessible, and audit-ready

Accounting & Finance Collaboration

- Work closely with accounting and finance teams

- Support month-end and year-end close activities when tax input is required

- Ensure alignment between financial statements and tax reporting

- Collaborate with:

- Finance leadership

- External CPAs

- Auditors

- Tax advisors

- Resolve discrepancies between accounting records and tax filings

Required Experience & Skills

- 3+ years of professional U.S. tax preparation, tax compliance, or tax accounting experience

- Strong understanding of:

- U.S. federal tax law

- State tax compliance

- IRS filing requirements

- Hands-on experience preparing individual and business tax returns

- Experience with Forms 1040, 1120, and 1065

- Exp