Spanish-Speaking Medical Scribe & Assistant
Job Description: Spanish-Speaking Medical Scribe & Assistant
Company: Specialized Gastroenterology Practice
Location: Remote (Latin America / South America - Fixed Location Required ) Position Type: Part-time to Full-time (Starting at 30 hours/week)
I. Role Overview
We are seeking a highly dedicated and detail-oriented Virtual Medical Scribe and Assistant to support a fast-paced Gastroenterology practice in the United States. This role is critical in ensuring clinical excellence by providing real-time scribing, comprehensive pre-charting, and essential administrative support.
The ideal candidate will be a licensed nurse with a strong clinical background and a stable, high-performance home office setup.
II. About the Clinic and Physician
Specialization: Gastroenterology.
Physician Profile: Our specialist is highly demanding and operates on a word-of-mouth referral basis. His time is split equally between the surgery center and clinical patient care.
Culture: Fast-moving and professional. The practice relies solely on its reputation for excellence.
III. Key Responsibilities & Tasks
Pre-Charting: Reviewing patient schedules in advance to prepare charts; pulling lab results, imaging reports, and prior consultation notes into the EMR so the physician is prepared before each visit.
Real-Time Medical Scribing: Accompanying the doctor virtually during patient visits to record clinical notes and documentation accurately.
Patient Coordination: Handling incoming calls and scheduling appointments during non-scribing hours.
Clinical Communication: Relaying information between the physician and patients. Workflow Integration: Assisting the doctor between back-to-back appointments to maintain a smooth clinic flow.
IV. Mandatory Requirements
Experience: At least one year of experience as a Medical Virtual Assistant or Scribe. Educational Recency: Candidates should ideally be within five years of graduation or active practice to ensure up-to-date knowledge.
Language Proficiency: Must be Bilingual (English and Spanish) .
Technical & Security Specifications
Fixed Working Location: The candidate must work from one specific, consistent location only . Epic EMR access is tied to a verified IP address; changing locations or IP addresses causes significant security disruptions and requires hours of technical modification to restore access.
Hardware: Minimum 8 GB RAM .
Monitor: Minimum 21–22 inch monitor . Epic does not function well on smaller screens without 32 GB RAM.
Multitasking: Ability to run Epic and Zoom simultaneously on the same computer (no phone/tablet workarounds).
Compliance
Documentation: Must provide a valid Passport, Criminal Background Check (e.g., NBI clearance or equivalent), and Professional License.
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V. Nice to Haves
Clinical & Educational Background
Nursing Background: A Bachelor's degree in Nursing (RN/BSN) is required to ensure a deep understanding of medical terminology, pharmacology, and drug interactions.
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Software Proficiency: Prior experience with Epic EMR is a significant advantage. Specialty Exposure: Previous experience in Gastroenterology or surgical practices.
VI. Schedule and Training
Training Period: Two-week intensive phase (Epic EMR and practice-specific workflows).
Working Hours: Starts at 30 hours per week , with the potential to move to 40 hours based on performance
Here are targeted interview questions for each competency, with what a strong answer should reveal:
Pre-Charting
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"Walk me through how you'd prepare for a physician's next-day schedule of 15 patients, several of whom are follow-ups with pending lab results." (Tests process, prioritization, EMR navigation.)
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"You find a lab result that looks abnormal while pre-charting. What do you do?" (Tests judgment on escalation vs. overstepping scope.)
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"How do you handle a chart where the last visit's notes are incomplete or conflicting with what a referral letter