Senior Executive Assistant to Co-Founder
Why This Role Exists
We don’t need a typical administrative assistant.
We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks .
This role sits at the center of leadership support, operational efficiency, and stakeholder communication —directly impacting decision-making, team alignment, and business execution.
What You’ll Be Responsible For (Outcomes)
You manage and optimize the CEO’s calendar
→ Priorities, meetings, and deadlines are coordinated efficiently and without conflicts
You act as a trusted point of contact
→ Internal teams and external stakeholders experience clear, professional, and timely communication
You ensure follow-through on deliverables
→ Tasks are tracked, deadlines are met, and nothing is overlooked
You prepare, review, and manage critical documents
→ Agreements, reports, and internal communications are accurate, organized, and ready when needed
You streamline operations and research proactively
→ Information is gathered, organized, and presented to support decision-making
You coordinate meetings and communications
→ Appointments, confirmations, and updates are handled without delays
You handle sensitive information responsibly
→ Confidentiality and professionalism are maintained at all times
You support additional initiatives as needed
→ Social media management, team coordination, or ad hoc projects are executed efficiently
What You’ve Done Before
- 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
- Proven experience supporting C-level executives (CEO, Founder, or similar)
- Strong experience in calendar management, client communication, and document preparation
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail and follow-through
- Ability to multitask, prioritize, and adapt in fast-paced environments
- Proficiency in Google Workspace and ability to quickly learn new tools
Who You Are
Proactive — you anticipate needs and act before being asked
Detail-oriented — you catch what others miss
Solutions-driven — you find ways to make things happen
Highly organized — you keep multiple priorities and projects on track
Professional — you maintain confidentiality and clear communication
Adaptable — you thrive in fast-paced, dynamic environments
Who This Is NOT For
This is not a fit if your experience is primarily:
- Administrative support without direct C-level exposure
- Project coordination without ownership or independent problem-solving
- Roles where calendar management, stakeholder communication, or document prep were minimal
- Reactive assistants who wait to be told what to do
What Success Looks Like
- The Co-Founder’s day runs efficiently with priorities clearly managed
- Internal and external stakeholders experience smooth, professional communication
- Deadlines and deliverables are consistently met without reminders
- Documents, reports, and information are accurate, organized, and ready when needed
- Operations flow smoothly, and ad hoc tasks are executed proactively
Requirements
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps .
- Backup internet connection with at least 10 Mbps .
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
-
Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or newer) , AMD Ryzen 5 , or an equivalent processor.
- A minimum of 8 GB RAM .
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam .
- A noise-canceling USB headset .
- A quiet, dedicated home office space .
- A smartphone for communication and verificat