Senior Executive Assistant

Senior Executive Assistant (CEO & C-Suite Support) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team.

This is not a traditional administrative role.

You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, driving cross-functional initiatives, and ensuring day-to-day priorities are executed efficiently.

You’ll work closely with executives, internal teams, and external stakeholders to keep communication, projects, and operations running seamlessly in a fast-paced environment.

If you’re proactive, highly organized, resourceful, and thrive in high-accountability executive support roles, this position is a strong fit.
What You’ll Own
Executive Calendar & Time Management

- Manage complex executive calendars across multiple time zones.

- Coordinate internal and external meetings.

- Prioritize schedules to protect executive focus time.

- Resolve scheduling conflicts proactively.

- Prepare meeting agendas, briefing materials, and executive packets.

- Ensure leadership stays aligned with critical priorities and deadlines.

Executive Communications

- Manage and prioritize executive inboxes and communications.

- Draft, edit, and proofread:

- Emails

- Reports

- Presentations

- Executive correspondence

- Screen calls and incoming communications on behalf of leadership.

- Serve as a key point of contact for internal and external stakeholders.

- Maintain professionalism, discretion, and confidentiality in all interactions.

Travel & Logistics Management

- Coordinate domestic and international travel arrangements.

- Book flights, accommodations, transportation, and meeting logistics.

- Prepare detailed travel itineraries and briefing documents.

- Manage last-minute travel changes efficiently.

- Track and reconcile travel-related expenses.

Project & Executive Operations Support

- Support strategic initiatives and executive priorities.

- Track projects, action items, deadlines, and deliverables.

- Coordinate cross-functional teams and stakeholder communication.

- Conduct research and prepare executive summaries.

- Assist leadership with operational planning and administrative execution.

Meeting & Event Coordination

- Organize executive meetings, leadership sessions, board meetings, and off-sites.

- Prepare presentations, reports, and briefing materials.

- Record meeting notes and distribute action items.

- Coordinate virtual and in-person meeting logistics.

- Ensure follow-through on executive commitments and next steps.

Administrative Operations

- Maintain confidential records, contracts, and documentation.

- Process expense reports, invoices, and budget tracking.

- Organize executive files and documentation.

- Improve administrative systems and operational workflows.

- Support executive office organization and process optimization.

What Success Looks Like

- Executive calendars run efficiently with minimal oversight.

- Meetings, priorities, and strategic projects remain organized and on track.

- Leadership receives timely, proactive support.

- Travel and logistics are coordinated seamlessly.

- Confidential information is handled with the highest level of professionalism.

- Administrative processes become increasingly efficient and scalable.

What Makes You a Strong Fit

- Highly organized with exceptional attention to detail.

- Proactive and resourceful with a strong ownership mindset.

- Excellent communicator with outstanding written and verbal English skills.

- Calm under pressure and able to manage competing priorities.

- Strong problem-solving and decision-making abilities.

- Professional, trustworthy, and highly discreet.

- Comfortable working independently in a remote environment.

Required