Senior Executive Assistant

This is a remote position. Position Summary As the Executive Assistant (Right Hand to the CEO) , you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed. Key Responsibilities Executive Support & Workflow Management - Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items. - Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines. - Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization. - Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans. - Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability. Strategic Communications & Stakeholder Relations - Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders. - Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership. - Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects. - Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity. Project & Task Management - Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met. - Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items. - Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively. Travel & Event Logistics - Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes. - Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership. Requirements Qualifications & Skills - Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments. - Adaptability: Success in fast-paced, high-pressure environments with shifting priorities. - Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion ). - Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure. - Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership. - Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps. - Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail. Benefits Why You’ll Love Being Part of the Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security - Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. - Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. - Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and