Senior Bookkeeper

Company Overview

A well-established US-based bookkeeping and tax practice servicing a diverse client base across multiple industries, primarily within California. The business provides professional accounting, bookkeeping and tax support services to small and medium-sized businesses and is currently expanding following the acquisition of an additional client portfolio. The environment is fast-paced, service-driven and highly detail-oriented, requiring strong technical bookkeeping capability and the ability to manage multiple client accounts independently.
Role Summary

An experienced Senior Bookkeeper is required to manage full-cycle bookkeeping functions across a portfolio of US-based clients. The successful candidate will work primarily within QuickBooks Online and will be responsible for reconciliations, financial reporting support, payroll-related bookkeeping functions and maintaining accurate financial records to US standards. This is a hands-on role requiring strong technical accounting knowledge, excellent organisational skills and the ability to work independently with minimal supervision.
Requirements
Key Responsibilities

- Manage full-cycle bookkeeping across multiple client accounts

- Maintain accurate financial records and bookkeeping systems

- Perform bank, credit card and loan reconciliations

- Manage accounts payable and accounts receivable processes

- Prepare and review balance sheet reconciliations and profit & loss reporting

- Reconcile undeposited funds and gross up sales reports from net deposits

- Work with multiple POS systems and financial data sources

- Support payroll journal reconciliation and payroll-related bookkeeping functions

- Liaise with clients professionally regarding bookkeeping matters

- Maintain bookkeeping accuracy in line with US accounting standards

- Assist with month-end and year-end bookkeeping processes

- Utilise AI and automation tools effectively to improve efficiency while maintaining accuracy

Requirements

- QuickBooks Online Certified

- Minimum 5 years of full-time bookkeeping experience

- Strong US bookkeeping and US data-capture experience

- Experience servicing multiple industries

- Advanced QuickBooks Online proficiency with recent hands-on usage

- Strong understanding of balance sheet reconciliations

- Experience with accounts payable, accounts receivable, assets, liabilities and loan reconciliations

- Experience with payroll journals and payroll reconciliation processes

- Advanced Microsoft Excel skills

- Strong understanding of financial reporting and bookkeeping best practices

- Ability to work independently and manage multiple priorities

- Strong communication and organisational skills

- Reliable high-speed internet connection and professional home-office setup

- Minimum dual-screen setup with dedicated workspace

- Willingness to work US Pacific working hours on a permanent basis

Highly Advantageous

- California sales tax exposure

- Experience across construction, real estate, restaurants, retail, wholesale or entertainment industries

- Exposure to US corporate tax environments

- Experience working with multiple POS systems

- Strong AI literacy and workflow optimisation skills

Technical Skills

- QuickBooks Online

- Microsoft Excel

- US Payroll Workflows

- Financial Reconciliation

- POS System Integration

- Bookkeeping Reporting

- Financial Data Management

Ideal Candidate Profile

- Senior-level bookkeeper with strong technical capability

- Highly detail-oriented and accurate

- Able to manage workload independently with minimal supervision

- Comfortable working within a fast-paced US client environment

- Professional, reliable and service-oriented

- Strong problem-solving and organisational skills

- Comfortable communicating directly with clients and stakeholders

Application Requirements

- Updated CV detailing bookkeeping experience and industries supported

- Confirmation of QuickBooks Online certification

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