Senior Accountant ( Full - time US hours )

Position Summary

The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.
Key Responsibilities
Accounts Receivable

- Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).

- Monitor AR aging, follow up on collections, and resolve billing discrepancies.

- Coordinate with operations and account managers to ensure contract-driven billing accuracy.

- Utilize ConnectBooster for AR processing and collections.

Accounts Payable

- Process vendor invoices, expense reports, and credit card transactions.

- Maintain vendor records and ensure timely payments.

- Reconcile vendor statements and resolve discrepancies.

· Utilize Bill.com for AP management.
Receipt Collection & Documentation

- Collect and manage receipts from employees and vendors.

- Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.

- Use HubDOC for receipt collection and integration into QBO.

- Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.

Month-End Close & General Ledger

- Prepare and post journal entries, accruals, and adjustments.

- Reconcile bank accounts, credit cards, and balance sheet accounts.

- Maintain deferred revenue and prepaid expense schedules.

- Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).

- Prepare monthly financial statements (P&L, balance sheet, cash flow).

Compliance & Reporting

- Ensure compliance with GAAP and internal policies.

- Assist with tax filings, audits, and compliance reporting as needed.

- Assist with developing and maintaining accounting process documentation and SOPs.

Analysis & Support

- Provide variance analysis and financial insights to management.

- Support budgeting and forecasting processes.

- Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).

- Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.

Requirements

Qualifications

- Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).

- 5+ years of progressive accounting experience with full-cycle responsibilities.

- Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.

- Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.

- Proficiency in QuickBooks Online (QBO) and related integrations.

- Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.

- Strong understanding of GAAP and revenue recognition principles.

- Excellent attention to detail, organization skills, and ability to meet deadlines.

- Advanced Excel skills; experience with reporting and variance analysis.

Key Competencies

- Ownership: Takes initiative and sees tasks through to completion.

- Accuracy: High attention to detail, producing reliable financial results.

- Collaboration: Works effectively across t