Remote Executive Assistant / Contracts & Operations Support (LATAM)

FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.

This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.

Location: Fully Remote (Brazil, Mexico, or Colombia)
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)
Requirements

- 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity

- Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained

- Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)

- Exposure to payroll/PEO administration a plus

- Familiarity with HubSpot or similar CRM/marketing tools

- High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters

- Excellent written English and strong attention to small details (this founder is exacting about precision)

Key Responsibilities

- Contracts & Proposals

- Turn approved proposals into SOWs and manage the MSA process

- Track and manage redlines back-and-forth with clients; maintain organized contract records

- Invoicing & Vendor Management

- Own the (semi-automated) invoice process end-to-end

- Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)

- HR & Payroll Administration

- Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)

- Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes

- Support 6 employees and 4–6 contractors

- Marketing & Client Onboarding Support

- Assist with HubSpot admin tasks

- Manage client onboarding forms and related paperwork

- Nice to Have

- Background touching legal/paralegal work, even informally

- Experience supporting a founder at a professional services or consulting firm

- Comfort learning firm-specific SOPs and Claude-based workflow skills

Benefits

- International experience

- Opportunity to work remotely from anywhere

- Supportive and collaborative team environment

- Learning and development opportunities

- Potential Performance Bonuses

- PTO

- HMO after 3 months

Originally posted on Himalayas