Remote Executive Assistant (Coaching Team)
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Role: Coaching Team Remote Executive Assistant
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Location: Remote
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Type: Full-Time (Flexible)
About Purple Circle
At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.
Founded by Davis Nguyen , were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.
About Your Role
We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.
This is not a glorified scheduling or note-taking role, we already have AI for that.
Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.
This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.
What we offer
- Daily exposure to how top-performing coaching businesses operate behind the scenes
- Opportunity to collaborate directly with our CEO, coaching team, and high-level clients
- Growth path into program management or product operations
- Be part of a mission-driven culture with ambitious goals and deep impact
You might be the one we're looking for if you
- Have strong operational thinking and know how to break big ideas into systems
- Are resourceful, independent, and able to find your own answers
- Can write clearly and confidently in English
- Genuinely care about helping others succeed
- Think like a product manager, but love the speed of startup life
- Have 2+ years of experience in operations, coaching support, or executive assistance
Here are some of the responsibilities you will have...
Operations & Client Management
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Track where each client is within our coaching program
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Help coaches identify member progress, stuck points, and milestone completions
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Manage client-facing logistics like scheduling sessions and reminders
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Organize notes, follow-ups, and back-end tracking after group calls
Process Building & Execution
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Turn messy systems into repeatable processes and SOPs
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Build internal resources and trackers to help coaches operate more efficiently
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Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?”
Product & Project Support
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Support creation of new tools (like GPT-based call analyzers) to save coaching time
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Run mini research or product improvement projects that improve our delivery
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Coordinate with external contractors or freelancers (e.g., editors, designers)
Strategic Thinking & Creative Input
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Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)
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Suggest and test improvements to client experience based on data or feedback
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Help clients with lead generation diagnostics and campaign improvement ideas
Benefits
- Get higher compensation compared to the local average.
- Decide where you work (work from home, from Penghu, wherever).
- Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.
- Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.
Requirements
- Excellent written and verbal communication in English
- Able to work remotely and asynchronously, with a strong internal drive
- Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT
- (Bonus) Familiar with the coaching, online education, or service business space
Benefits
- Have worked on a coaching or consulting team before
- Know how to analyze user journeys or lead conversion funnels
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