Remote Bookkeeper

About the Role Dynamic Decisions is a U.S.-based bookkeeping and fractional CFO firm that helps small business owners maintain clean books, improve financial reporting, and better understand their numbers. We are looking for a detail-oriented Remote Bookkeeper / Accounting Assistant based in the Philippines to support bookkeeping, reconciliations, client follow-up, and month-end close across multiple client accounts. This is a remote independent contractor role. Prior experience working in a bookkeeping firm, accounting firm, CPA firm, outsourced accounting provider, or other multi-client bookkeeping environment is required. We are specifically looking for someone who is already comfortable managing multiple client files, following different procedures for different clients, and working through recurring monthly close processes. What You'll Do • Categorize transactions in QuickBooks Online and/or Xero • Prepare bank and credit card reconciliations • Match receipts, invoices, and supporting documents • Review bank feeds and identify transactions that need clarification • Prepare organized client question lists • Support month-end close checklists • Clean up uncategorized or incorrectly categorized transactions • Track missing documents and open items by client • Prepare basic financial reports for review • Identify unusual transactions, duplicate entries, reconciliation issues, or possible errors • Organize accounting documents and workpapers • Follow written SOPs and document recurring client processes • Help keep multiple client files organized and moving toward completion You will initially prepare work for review rather than being responsible for finalizing financial statements or making significant accounting changes without approval. You will also not initially be responsible for filing tax returns, filing sales tax returns, processing payroll, moving money, paying bills, or communicating directly with clients without approval. Required Experience • Previous experience working for a bookkeeping firm, accounting firm, CPA firm, outsourced accounting provider, or multi-client bookkeeping team • Experience managing bookkeeping for multiple clients at the same time • Experience using QuickBooks Online for U.S.-based clients • Experience preparing bank and credit card reconciliations • Experience working from monthly close checklists and client-specific procedures • Strong understanding of bookkeeping fundamentals, including AR/AP, loan payments, merchant deposits, payroll entries, and balance sheet accounts • Strong written and spoken English • High attention to detail • Ability to manage recurring deadlines without constant reminders • Ability to recognize when something does not look right and ask thoughtful questions • Reliable internet access and comfort working securely with confidential financial information Preferred Experience • Xero • U.S. small business bookkeeping • Monthly close packages • Reviewing P&Ls and balance sheets for unusual items • Service businesses, professional services, fitness businesses, real estate, or project-based businesses • Keeper, Hubdoc, Dext, Bill.com, Ramp, Gusto, Stripe, Square, Shopify, or similar platforms • Documenting client-specific bookkeeping procedures What We're Looking For We are not looking for someone who simply "codes transactions." We want someone who thinks like a bookkeeper - someone who notices inconsistencies, double-checks their work, asks questions when something is unclear, and keeps organized notes. • Switching between multiple clients without losing accuracy • Following different rules and procedures for different clients • Tracking open questions and missing information • Preparing clean work for review • Meeting recurring monthly deadlines • Communicating when something is blocking their work • Receiving feedback and improving over time • Taking ownership of assigned responsibilities Work Schedule This is a rem