Real Estate Transaction Coordinator

🏢 Level - Virtual Specialists · all Level - Virtual Specialists jobs

📍 United States

📅 Posted 2026-08-22 · via Himalayas

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This is a remote position.

The ideal Full-time Transaction Coordinator candidate should possess proactive communication skills, the ability to work independently, be detail-oriented, loyal, committed to working hours, and consistently meet deadlines. They should also be a problem solver and open to collaboration.
Responsibilities

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Manage the full contract-to-close process accurately and efficiently

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Intake and open new contracts; enter into transaction and compliance systems

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Thoroughly review contracts and ensure all documentation is received, accurate, and complete

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Send summaries and updates to agents and clients

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Communicate with all parties (agents, lenders, title, associations, etc.) via email, phone, and text

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Follow up to ensure timelines and deadlines are met

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Handle compliance-related tasks and documentation audits

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Edit and schedule branded social media templates as needed

Qualifications:

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Prior experience as a Transaction Coordinator or Assistant TC (required)

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Background in real estate and familiarity with contracts, documents, and transactional language

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Excellent written and verbal communication skills

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Highly detail-oriented, accurate, and organized

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Proactive, reliable, and capable of managing deadlines independently

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Strong problem-solving and collaboration skills

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Able to work effectively in a fast-paced, remote team environment

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Proven experience working graveyard or overnight shifts

Tools:

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MLS platforms (e.g., Northstar MLS, general MLS access)

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CRM & transaction platforms: Follow Up Boss, Skyslope, Dotloop, ZipForms, Paperless Pipeline, Open To Close (OTC), Realty Back Office, and Glide

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Project management and compliance tools: ReZen, SISU, Asana, Forms R US

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Communication & productivity: Google Workspace/Suite, DocuSign, Jotform, ShowingTime

Schedule: Monday - Friday, 9:00 AM - 6:00 PM CST

Requirements

To succeed in this role, you'll need the right tools. Please ensure you meet therequired system specifications.

Originally posted on Himalayas

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