Real Estate Administrative Assistant (Job ID: BRATIA1R)

IMPORTANT - Watch this quick Loom video on how to get hired: C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE Real Estate Administrative Assistant JOB ID BRATIA1 INDUSTRY Real Estate LOCATION LATAM JOB STATUS Full Time WORK SCHEDULE 9:00 am to 6:00 pm Monday to Friday EST (Flexible) SALARY $7 - $9 per hour TARGET START DATE ASAP ROLE OVERVIEW About the Client: The client is an experienced real estate professional specializing in REO properties and probate-related real estate services. Their business works closely with banks, asset managers, attorneys, and estate representatives to manage and sell properties that are part of foreclosures or estates. The work is highly deadline-driven and requires careful coordination of inspections, documentation, property management tasks, and communication with multiple stakeholders. The business also provides additional services such as property oversight, maintenance coordination, and estate support for out-of-town property owners. About the Role: We are looking for a highly organized Administrative Assistant who will provide administrative and operational support to a busy real estate broker working with REO properties and probate sales. This role will focus on managing administrative processes, coordinating property-related tasks, maintaining client registrations, and supporting communications with banks, asset managers, attorneys, and other stakeholders. The position requires someone who can stay organized while handling multiple responsibilities, follow detailed processes, and respond quickly when urgent tasks arise. The ideal candidate is proactive, detail-oriented, and capable of helping bring structure to processes while assisting with administrative workflows and documentation of the processes as well. Key Responsibilities Administrative & Documentation Support - Handle a wide range of administrative tasks related to real estate transactions and property management - Assist with preparing and typing reports such as Broker Price Opinions (BPOs) - Organize documentation and maintain accurate records related to properties and transactions - Support the preparation and submission of reports, photos, and required documentation through client portals Client Registration & Profile Management - Maintain and update registrations with existing clients, such as banks and asset managers - Assist with registering the business with new clients to expand potential property assignments - Ensure profiles, credentials, and required documentation remain current with all platforms and clients - Track insurance documentation and other required compliance information Property Coordination & Task Tracking - Monitor property-related timelines and ensure inspections and required tasks are completed on schedule - Coordinate with inspectors and vendors to ensure property inspections are ordered and completed - Upload inspection results, documentation, and photos into the appropriate systems and portals - Help identify and escalate property issues such as maintenance needs or damage so appropriate actions can be taken Email & Communication Management - Review and organize incoming emails to identify time-sensitive property updates and transaction changes - Send communications to agents or stakeholders when updates occur, such as when a property goes under contract - Provide instructions related to tasks such as earnest money deposits or transaction updates - Support general communications related to property coordination and transaction updates Process Documentation & SOP Development - Assist in documenting processes and procedures that are currently managed internally - Help organize operational workflows into written documentation and internal process guides - Contribute to building structured SOPs that can