Proposal Specialist
We believe that by equipping researchers with rapid insights and providers with tailored, on-demand data, we can help people lead better, healthier lives. At Digital Infuzion , we harness innovative healthcare solutions and cutting-edge bioinformatics to make meaningful impacts in patient care.
Our team thrives in a creative, open, and growth-oriented environment, guided by our core values:
Outcomes First: Focusing on what matters most and making timely, informed decisions.
Innovative: Embracing creativity and continuous improvement to drive novel solutions.
Radical Candor: Communicating openly and honestly, balancing direct feedback with genuine care.
Never Satisfied: Pursuing excellence and continuous growth beyond the status quo.
Resilient: Adapting and persevering through challenges, turning obstacles into opportunities.
If you're passionate about leveraging technology to improve healthcare and want to work in an environment that values innovation and collaboration, we may have just the opportunity for you.
Position Summary:
We have an immediate need for a Proposal Specialist to join the Growth Team. This is a remote position supporting our corporate headquarters in Rockville, MD. This role is responsible for supporting the planning, development, and submission of high-quality responses to federal business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment. It also supports marketing, business development, and capture efforts. The ideal candidate is highly organized, detail-oriented, and can effectively collaborate across teams to ensure timely and compliant proposal submissions. You will be part of a team and not the only one responsible for preparing DIFZ proposals. Joining us means joining DIFZ, becoming part of our team, and embracing our corporate culture.
Job Responsibilities:
- Responsible for implementing, administering, and improving the proposal process under the direction of the Director of Proposals.
- Support the preparation and submission of proposals by managing timelines, tracking deliverables, and ensuring compliance with solicitation requirements.
- Format and prepare Word documents with highly advanced formatting and following detailed procedures.
- Assist in the development and maintenance of proposal schedules, outlines, compliance matrices, communications, and plans.
- Maintain the organization of proposal SharePoint sites for each proposal.
- Participate in the continuous improvement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources.
- Coordinate and participate in meetings and status calls.
- Support the efforts of team members, including internal staff, corporate partners, consultants, and vendors, to prepare proposal inputs.
- Maintain content resources such as resumes and past performance libraries.
- Conduct quality checks to ensure compliance and alignment with solicitation instructions, content plans, review feedback, and corporate standards.
- Catch and correct all errors prior to submission.
- Assist in integrating win strategies, themes, and discriminators into proposals as guided by the Proposal Manager and Capture Manager.
- Prepare materials for and assist in color reviews, ensuring feedback is documented and incorporated effectively.
- Participate in reviews, quality assurance, and providing feedback.
- Support the production, reproduction, and preparation of final submissions.
- Implement strong configuration management procedures to ensure quality submissions.
- Assist in coordinating the development of presentations, meetings, discussions, and proposal revisions.
- Help document lessons learned and contribute to process improvement initiatives for future proposal development efforts.
Requirements:
- Advanced skills in Microsoft Word, including independent troubleshooting of the problems that come up in a collaborative editing environment, and advanced use of style