Project Coordinator

Project Coordinator – Project Tracking & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago , one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward. This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items , ensuring deadlines are visible and nothing falls through the cracks. What You’ll Do Project Tracking & Coordination - Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools - Track deadlines, milestones, dependencies, deliverables, and ownership - Follow up proactively on outstanding tasks - Keep project schedules and trackers accurate and current - Coordinate multiple projects and priorities simultaneously Communication & Follow-Up - Act as a coordination point between Project Managers, team members, leadership, and stakeholders - Schedule and support project meetings - Capture meeting notes, decisions, and action items - Communicate project updates and follow up on deliverables - Escalate blockers and delays before they impact deadlines Reporting & Documentation - Prepare weekly project status reports covering progress, risks, blockers, and next steps - Maintain organized documentation in Google Drive, SharePoint, or Confluence - Build and maintain project trackers using Excel or Google Sheets - Ensure project information remains easy to find and up to date Risk & Resource Tracking - Identify bottlenecks, missed dependencies, and execution risks - Maintain risk and issue trackers - Monitor workloads and resource availability - Review deliverables for completeness before submission Vendor Coordination - Communicate with vendors and external partners - Track external deliverables and deadlines - Follow up on outstanding requirements and escalate issues when necessary What We’re Looking For - 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support - Hands-on experience with Asana, Trello, Monday.com, or similar project management tools - Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting - Excellent written and verbal English communication - Strong documentation and organizational skills - Ability to manage multiple projects and deadlines simultaneously - Proactive approach to follow-up and problem-solving - Availability during U.S. business hours Nice to Have - PMP, CAPM, Agile, or Scrum certification/in-progress - Familiarity with Agile/Scrum and sprint workflows - Experience in SaaS, Marketing, Professional Services, Construction, or Operations What Success Looks Like - Projects and milestones stay on schedule - No missed deadlines due to coordination gaps - Project trackers remain accurate and current - Risks and blockers are identified early - Status reporting is clear and consistent - Stakeholders have strong visibility into priorities and progress Why Join? - Fully remote opportunity - High ownership across multiple projects - Direct exposure to cross-functional teams and leadership - Hands-on experience with modern project management systems - Clear growth path into Project Manager, PMO, or Operations roles Interview Process - Application Review - Spark Hire Intro Video - Project Coordination Interview - Practical Task – Project Tracker + Status Report - Client Interview - Offer & Onboarding What Happens After You Apply Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders . Please check your inbox and spam/junk folder for the invitation. Apply Now If y