Production Assistant

Job Title: Production Assistant
Reporting To: Production Manager
Job Summary:

The Production Assistant at Triquetra Health will ensure an efficient production execution to

support our mission of delivering premium natural health products. This position coordinates

with suppliers, manufacturers, and co-packers to maintain material availability, executes

production runs aligned with demand forecasts, and oversees financial tracking for inventory
and production activities.
Duties & Responsibilities:
Production Execution:
- Determine the quantity of raw materials and packaging needed for upcoming

production runs based on stock on hand, stock on order, and demand forecasts.

- Execute production runs, ensuring timely availability of finished products.

- Track inventory levels of raw materials and packaging to maintain accurate stock

records.

Purchase Order Management and Supplier Coordination:
- Create, issue, and manage Purchase Orders (POs) for raw materials and

packaging, collaborating with suppliers, manufacturers, and co-packers to ensure

material availability, timely delivery, and efficient production flow.
- Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales

forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO

utilization, maintain current commitments, and coordinate with suppliers to

ensure sufficient inventory levels, continuous material availability, and
prevention of stock-outs.
Standard Operating Procedures (SOPs):
- Create and maintain Standard Operating Procedures (SOPs) for production

processes.
Process & Cost Optimization:
- Streamline processes and tools to enhance operational efficiency and reduce

costs.
Financial Tracking:
- Track invoices and ensure timely financial processing for all production activities.

Compliance & Regulatory Support:

- Support and contribute to compliance projects, ensuring adherence to

- regulatory standards and internal policies.

Additional Support:
- Perform any additional tasks as required by management to support smooth

operations.
Must-Have Qualifications
- Minimum 2 years of experience in the dietary supplement, nutraceutical, food,

pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.
- Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and

packaging components.
- Experience managing supplier relationships and coordinating material deliveries to

support production schedules.
- Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure

continuous material availability and prevent stock-outs.
- Strong organizational and project management skills with the ability to manage multiple

priorities and deadlines.

- Proficiency in Google Sheets.

- Strong analytical and problem-solving skills with the ability to identify supply chain risks

and escalate issues proactively.
- Excellent verbal and written communication skills with suppliers, manufacturers, co-

packers, and internal departments.
- High attention to detail and accuracy in purchasing, inventory management (raw

materials & packaging), and financial tracking.

- Experience tracking invoices and supporting timely financial processing.

- Ability to create, maintain, and follow Standard Operating Procedures (SOPs).

- Self-motivated, dependable, and capable of working independently with minimal

supervision.
Requirements

- Prior experience in production coordination, supply chain, or inventory management is a plus

- Strong organizational and time management skills with the ability to handle multiple priorities

- Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records

- Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus

- Comfortable creating and updating Standard Operating Procedures (SOPs)

- Strong communication skills for coordinating with suppliers, co-p