Personal Assistant to the Managing Director - Australian Property Management Business

We are a company called Toohey Property Management based in Brisbane, Australia. Since two years ago, we've grown very quickly due to our customer focus and are now looking to bring on a personal assistant to work directly with me, the Managing Director. This is a long-term position. I'm a people-focused person and I understand that the culture we have inside our company is what we bring to our clients, so I'm always looking to support my people and create a positive environment. I've run multiple companies in the past where I've worked with some remote staff that I've been able to get to know on a personal level. I still keep in touch with these people to this day and have fantastic relationships with them. Now, at this stage in my life, I'd like to run this business for the rest of my working life and bring it to a point where I'm really happy with the people involved. This role sits close to me and the running of the business, rather than out front with clients. The main elements of the role involve: - Assisting with bank and account related tasks, including preparing payments, checking transactions and helping keep our records accurate - Preparing and sending out agreements and other documents for signing, then following them up until they come back completed - Filling out documents on my behalf while communicating with me over text message or phone call if I'm not in the office and out in meetings - Updating our internal systems with recent changes and updates that come in via the various communication channels - Keeping my inbox and my day organised - flagging what needs my attention and handling what doesn't - Following up on outstanding items so nothing sits still, and telling me when something needs a decision from me Every one of these tasks can be taught. I don't expect you to walk in knowing our systems or how Australian property management works. We have plenty of training material, including a large library of training videos I recorded very recently, and I'll guide you through how to do these elements of the role personally. What I can't teach is being proactive. The person who does well in this role is the one who watches how something is done once, has a go at it, asks a good question when they get stuck, and then owns it from there. If you're attentive and persistent, you'll be able to learn this very quickly. If you need to be told what to do every hour, this won't be the right fit. Because you'll be working closely with our banking and our client agreements, I also need someone who is careful, accurate and honest. Attention to detail matters more here than speed. Your typical day at Toohey Property Management would look like: - Start by joining a video call with me and the rest of the team where we plan out the day and answer any questions you might have - Begin working on any requests I've sent through over WhatsApp or email - Work through bank related tasks and reconciling anything that has come in - This would be around lunch time when you would take a break - After lunch there would be agreements and documents to prepare, send out and follow up on - You would then handle email s that require updating different systems and actioning next steps - Then at the end of the day we'd touch base and have a conversation about how the day went, what worked and what didn't work I look forward to hearing back about this opportunity. It's truly exciting and has some great upward potential for salary growth if the employee is able to do a good job and shows commitment. If you're interested, Please email me directly to ---------- with your CV and a short video telling me more about you, your current work from home set up, what kind of hours you would like to work, when you would like to start and what excites you about the role. The video should be about 3 minutes. In your email , please also let me know a suitable time you can have a video interview with me in (Brisbane, Australia time).