Part time Virtual Assistant + Project Manager

Remote | Part-Time | Approximately 10-15 Hours/Week I'm looking for a highly organized, proactive Virtual Assistant + Project Manager to support the operations and growth of my coaching, education, and corporate consulting business. This role is ideal for someone who loves bringing structure to a creative, fast-moving business. I have a lot of ideas, programs, content, clients, collaborations, and projects moving at once, and I'm looking for someone who can help turn those ideas into organized plans and completed projects. I need someone who can wait for a list of tasks. As well as someone who can hear, "Here's what I'm trying to create," and help determine what needs to happen next, organize the pieces, follow through, and keep us moving. What You'll Help With: Project Management + Operations Turn ideas and initiatives into clear project plans, timelines, and next steps Track deadlines, deliverables, and outstanding tasks Keep launches, programs, trainings, workshops, and events organized Follow up proactively when something is waiting on me or someone else Create and maintain simple systems and workflows for offerings and sales Help identify operational gaps and recommend better ways of doing things Keep priorities organized so important projects don't get lost in day-to-day activity Programs + Client Experience Support logistics for virtual programs, memberships, trainings, and workshops Manage Zoom links, calendars, reminders, recordings, resources, and participant communications Organize program materials and digital resources Support on-boarding and off-boarding Help ensure clients and participants have a thoughtful, seamless experience Marketing + Content Support Help manage the content calendar and publishing workflow Organize podcasts, Reels, newsletters, social content, and promotional materials Upload/schedule approved content across platforms Repurpose existing content and organize the content library Coordinate promotional timelines for launches, workshops, programs, and events Support email marketing and basic website updates Administrative Support Calendar and scheduling support Inbox organization and follow-up Maintain files, folders, spreadsheets, and business documentation Research vendors, tools, venues, travel, or other business needs Handle miscellaneous administrative projects as they arise You Might Be a Great Fit If... You are someone who: Is exceptionally organized and naturally thinks ahead Takes ownership instead of waiting to be told every next step Loves creating order from lots of ideas and moving pieces Communicates clearly and follows through Is comfortable gently reminding me when something needs my attention Can distinguish between what's urgent and what's actually important Is detail-oriented without losing sight of the bigger picture Is resourceful and comfortable figuring things out Enjoys working independently in a remote environment Is technologically confident and learns new platforms quickly Appreciates work that bridges personal development, science, somatics, spirituality, leadership, and entrepreneurship Is grounded, reliable, warm, and professional Helpful Experience Experience with some of the following is a plus: Asana, ClickUp, Monday, or similar project-management platforms Google Workspace Zoom Canva Instagram and LinkedIn Email marketing platforms Kajabi or similar course/membership platforms Squarespace or similar website platforms Podcast workflows AI tools such as ChatGPT Supporting coaches, consultants, educators, creators, or small business owners You do not need to know every platform. Being resourceful, organized, and willing to learn matters more. Hours + Working Style This is a remote, part-time position beginning at approximately 10–15 hours per week, with the possibility of growing over time. Most work can be completed flexibly, but I need someone who communicates consistently and is reasonably available