Part-Time VA for German Vacation Rental Business — Bookkeeping & File Organization (Async, Task-Based)

Overview I run a small vacation rental business in Germany with 6 apartments listed on Airbnb and Booking.com. I am looking for a reliable, detail-oriented VA to handle recurring administrative tasks. Important — please read carefully: This is a task-based position, not full-time Currently around 6-10 hours per month Work is asynchronous — you work in your normal Philippine daytime hours One weekly 30-minute video call at 7:00 PM Manila time (please confirm this works for you) Long-term stable position with potential to grow into more responsibility as trust develops If you need full-time work immediately, this role is not for you (yet). If you have other small clients and want to add a reliable, low-drama recurring role to your portfolio, please read on. Your Core Responsibilities 1. Booking documentation (bi-weekly, on the 15th and 1st of each month) Log into Airbnb, Booking.com, and Smoobu (property management system) Download all booking confirmations as PDFs for each new reservation Download payout statements and platform commission invoices Rename files following a strict naming convention (YYYYMMDD_Platform_GuestName.pdf) Upload and organize in the correct Google Drive folder per business entity 2. Invoice generation (as needed, typically 2-5 per month) Create formal VAT-compliant invoices for direct bookings and business travelers Follow a provided template Send to guest via email Archive in Google Drive 3. File organization Maintain clean folder structure in Google Drive Consistent naming conventions Flag anything unclear for owner review Must-Have Requirements English: Very good written English (C1 level or better) Airbnb experience: You have previously worked with Airbnb host accounts (co-host, VA, property manager, or your own listing) Booking.com experience: You have used the Booking Extranet Google Workspace: Comfortable with Google Drive, Sheets, and shared folders Attention to detail: File naming, organizing, and consistency are your core skills Reliability: You deliver on agreed deadlines. If something is delayed, you communicate proactively. PDF handling: Can extract, rename, merge, and organize PDF files efficiently Nice-to-Have (Bonus) Smoobu experience (property management system I use) Basic German reading skills (understanding invoice terms — you don't need to speak or write German) Bookkeeping background Experience with vacation rental / short-term rental businesses Loom video creation Bitwarden or other password manager experience What You'll Get Stable long-term recurring work at $7/hr Payment via Wise (bi-weekly or monthly, your choice) Task-based pay — no clock-watching, you get paid for delivered work at the agreed hourly rate Clear SOPs (Standard Operating Procedures) — no guessing what to do Professional tools provided (password manager, Google Workspace access) Growth opportunity: additional hours and responsibilities as trust develops 13th month bonus after 12 months of continuous work What You Won't Get (Be Realistic) This is not a full-time position (yet) No guest communication in German (I handle that) No access to financial accounts or payment methods No unsupervised decisions on money-related matters Working Style Asynchronous: I hand over tasks in Germany evening (= your morning). You deliver during your normal working day. I review during my next Germany morning. Two batch days per month: 15th and 1st for booking documentation (2-4 hours each, needs to be done that day) Invoicing: within 24 hours of request Weekly check-in call: 30 minutes at 7:00 PM Manila time (please confirm this works) Response time: within 24 hours on weekdays for messages Weekend work: not expected Start Date Immediately, after successful test task and interview To Apply — REQUIRED (I will not respond to generic applications) Please answer ALL of the following in your application. Applications missing any answer will be automatically rejected: Airbnb