Organizing Leadership Team Sr Admin Associate

About the role:

The organizing team admin associate, reporting to the Director of Movement Support, provides high-quality coordination and operational support to the organizing leadership team (OLT), with a priority focus on supporting the National Organizing Director. This role is responsible for managing key administrative and logistical functions that enable OLT to operate effectively, including scheduling, travel coordination/logistic support, meeting preparation, departmental priorities, departmental card expense coding, and overall follow-through.

In addition to direct support for designated OLT members, this role also contributes to the smooth functioning of the collaboration between OD, Movement Support, and Movement Growth departments by supporting shared needs such as cross-team scheduling, leadership meeting logistics, and documentation. A successful candidate for this role will be a proactive, highly organized problem-solver with exceptional communication skills and an ability to anticipate needs. They must demonstrate the utmost discretion, maturity, and professionalism, maintaining trust and sound judgment at all times. Thriving in a fast-paced environment, they will manage complex schedules, sensitive communications, and competing priorities with precision and care. Success in this role will depend on building strong relationships internally with staff while upholding confidentiality and demonstrating a deep commitment to Indivisible's mission and a flexible, solutions-oriented mindset.

This is a full-time, short-term assignment anticipated to end on or before November 30, 2026. The salary for this position is $83,900 annually, and the role is expected to require 40 hours of work per week.

What you'll do:
Support for OLT and National Organizing Director- 50%

- Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors.

- Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials.

- Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated

- Process and track expense reports in a timely and accurate manner

- Attend organizational-wide meetings and create a weekly organizing priorities email (internal email).

- Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination

- Support scheduling needs across organizing teams

Organizing Special Project Support - 50%:

- Assist in managing special initiatives, events, or campaign logistics

- Provide administrative support to the Distributed Fundraising Program

- Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround.

- Manage external convening logistics for turf and Emerging Power States

Qualifications:

- 2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment

- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously

- Strong written and verbal communication skills

- Demonstrated ability to handle sensitive information with discretion

- Comfort working with senior leaders and supporting high-stakes, fast-moving work

- Strong interpersonal skills to liaise effectively with internal staff and leadership.

- Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight

- High level of reliability and responsiveness

- Experience coordinating logistics for meetings, retreats, or leadership members.

- Experience with Google Office suite for content production and data management.

About Indivisible Project

We’re building something new. We’re a progressive grassroots organization that began in the aftermath of